Nez Perce-Clearwater NF Boater Toilet Pumping IMAT

SYNOPSIS/SOLICITATION 12034318Q0218 This is a combined synopsis/solicitation for a commercial item service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is issued as a Request for Quotation (RFQ) and the documents incorporate provisions and clauses in effect through Federal Acquisition Circular 2005-98. This procurement is set aside for Total Small Business. The NAICS code is 562991 Septic Tank and Related Services, and the Small Business Size Standard is $7.5 million average annual receipts of a firm over three years. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK Scope of Contract. The USDA Forest Service, Nez Perce-Clearwater National Forests, Salmon River Ranger District requires portable toilet pumping services for boaters coming off the Main Salmon River. Historically, since the late 1990's the SCAT machine has provided service to the Main Salmon boating community out of the Riggins, Idaho Chevron Gas Station. All river users, including jet boat and float boat users are required to carry out all human waste (fecal matter) in an improved human waste carryout system and dispose of properly at an approved disposal site. In the late fall of 2017 the Government was notified that the new owners of the Riggins-Chevron were no longer interested in continuing the agreement. Due to the SCAT machine agreement no longer being in place the Government requires contracted services for a 3-month period. The scope of work includes pumping human waste carry-out systems for both public and commercial groups. Human waste carryout is a requirement for all float and jet boat parties recreating and conducting business on the Main Salmon. Human waste carry-out systems typically are the size of a 5 gallon bucket and contain solid human waste (fecal matter) as well as urine/water. No RV pumping services are to be provided. P umping services are solely for float and jet boat parties exiting the Main Salmon and potential adjacent rivers. A pre-determined pull-out along the Big Salmon River Road has been identified, which is approximately 3 miles east of Riggins, ID. Description of Work. Contract pumping services with a private septic/sanitation company. A self-contained pumper truck will need be stationed along the Big Salmon River Road at a pre-determined location adjacent to BLM Shorts Bar recreation site. An adequate pull-out has been identified and made available for staging contract services, while offering an area for float parties to pull over and have their toilets pumped. Portable toilets typically range from 5-7 gallons in size and come in forms of buckets and/or metal ammo cans. Upon groups arriving at the pumping site, the Contractor will then pump the portable toilet free of fecal matter. Water will need to be provided by the Contractor to aide in removing waste from the toilet system. The Government estimates the Contractor will have to fill the system 2-3 times with water to adequately remove solids. The toilet systems will by no means be considered sanitary/cleansed. However, the majority of all fecal matter will be removed. T he Forest Service, through education efforts, will also be notifying boaters upon exiting the river to add water to their toilet systems as they leave the boat ramp. S ince the toilets are typically free of urine and in a solid state, this will aide in helping break down some of the solid matter as they drive from the takeout to the pumping site. ? As part of managing the SCAT machine, which is no longer in service, a meter was installed to monitor use. Each time the SCAT machine was used by floaters the meter registered a cycle and/or use. This is relative to get an idea regarding the amount of use the Contractor can anticipate. The following shows how many uses/cycles the SCAT machine ran during June - September, 2017. June - 110 cycles July - 315 cycles August - 323 cycles September - 275 cycles The total = 1023 times the SCAT Machine was utilized by the public and outfitters within a 4-month period. This equates to approximately 8.5 times/day the SCAT machine was used. This number can help assist in giving the Contractor an estimate of how often and what volume the Contractor can anticipate seeing on a daily basis. While 8.5 is an estimate, the Government anticipates the Contractor seeing anywhere from 6-12 float parties per day pulling over for pumping services. Groups may also have more than one toilet system within their party. However, based on the SCAT machine meter it still equates to approximately 8.5 toilets being pumped per day. Project Location. Pull-out located on Big Salmon River Road adjacent to Shorts Bar BLM Recreational Site approximately 3 miles east of Riggins, ID. Specifications. Provide waste pumping services and non-potable water to assist boaters in cleaning portable toilets 7 days a week from 12:00 p.m. to 4:00 p.m. Mountain Time Zone during the period of June 20 2018 - September 20, 2018. Waste shall be disposed of at an approved waste facility center. CONTRACT ADMINISTRATION DATA Billing Procedures. (a) Invoice Processing Platform (IPP). The Invoice Processing Platform (IPP) is a secure, Web-based service that more efficiently manages Government invoicing from purchase order through payment notification at no charge to federal agencies and their vendors. The Forest Service is utilizing IPP for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. Payment through IPP is an Electronic Funds Transfer (EFT) into the Contractor's bank account. If the Contractor chooses billing through IPP, the Contractor must enroll at www.ipp.gov/vendors/enrollment-vendors.htm in order to submit all invoices electronically and upload as an attachment a hard copy of the invoice or statement on billhead and Contractor sales slip showing the total amount being billed. (b) Credit Card. The Contractor may choose payment by credit card to the extent the Contractor agrees to accept that method of payment. Any credit card fees shall be included in the quoted price. Hard copy invoices shall be submitted to the CO. Upon approval/acceptance of the invoice, the CO will provide Government VISA card information to the Contractor over the phone. Effective Period of Contract. The effective period of this contract is from the date of Award through September 20, 2018. The estimated start date is June 20, 2018. SPECIAL CONTRACT REQUIREMENTS Incidental Payment Items. The intent of the contract is to provide for the completion of the project described in the contract. Unless otherwise provided, the Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies and perform all work required to complete the project in accordance with the specifications and provisions of the contract. Payment for contract work will be made only for and under those pay items included in the Schedule of Items. All other work and materials will be considered as incidental to and included in the payment for items shown. FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1 CLAUSES) 52.212-4 Contract Terms and Conditions - Commercial Items (JAN 2017) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (NOV 2017) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644) 52.219-13 Notice of Set-Aside Orders (NOV 2011) (15 U.S.C. 644(r)) 52.219-28 Post Award Small Business Program Re-representation (JUL 2013) (15 U.S.C. 632(a)(2)) 52.222-3 Convict Labor (JUNE 2003) (E.O. 11755) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) (E.O. 11246) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) 52.222-41 Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67) 52.222-42 Service Contract Labor Standards (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.222-55 Minimum Wages under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave under Executive Order 13706 (JAN 2017) (E.O. 13706) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) (31 U.S.C. 3332) 52.232-36 Payment by Third Party (May 2014) (31 U.S.C. 3332) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS The following attachments are part of this solicitation and any resulting contract (see separate documents). 1. Schedule of Items, 1 page 2. Map, 1 page 3. Wage Determination WD 2015-5511, Revision No. 5, Date of Revision 1/10/2018 (10 pages) SOLICITATION PROVISIONS AGAR 452.204-70 Inquiries (FEB 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Quoters should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award. INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS Site Visit. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. T here is not a scheduled site visit. If you need more information, contact Jeremy Harris at 208-839-2109 jrharris02@fs.fed.us. System for Award Management (SAM). In order to be eligible for a contract award under this solicitation, quoters must have an active registration in the System for Award Management via www.sam.gov. The System for Award Management (SAM) is an official website of the U.S. Government. There is no cost to use SAM. Procurement Technical Assistance Center (PTAC). For questions concerning SAM registration, certifications, or assistance with preparing quotes, contact the PTAC office in your area. Services are FREE. In Idaho contact the Boise office: Lee Velten Idaho PTAC Program Analyst 208-426-1742 leevelten@boisestate.edu Gary Moore Program Manager 208-426-1741 garymoore@boisestate.edu In Montana contact the Kalispell office: Doug Bolender 406-257-7711 x5 or doug@dobusinessinmontana.com Submission of Quotes. Request for Quotations will be accepted NO LATER THAN 4:00 p.m. Pacific Time on June 8, 2018. For information regarding this solicitation, please contact Contracting Officer Marion Daniel at 208-765-7282 or mpdaniel@fs.fed.us. Submit the following as your Quote: Schedule of Items with pricing and Past Performance information (separate attachment) Submission Methods: Email: mpdaniel@fs.fed.us (preferred method) Fax: 208-765-7229 (confirm receipt) Mail: USDA Forest Service ATTN: Marion Daniel, Contracting Officer 3815 Schreiber Way Coeur d'Alene, ID 83815 EVALUATION OF QUOTATIONS One award will be made. Award will be made to the Quoter whose quote, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to, such factors as past performance and price.