NMMR SCANNER REPLACEMENTS

The solicitation for NMMR Scanner Replacements, issued under number 140S0126Q0002 by the Department of the Interior’s Headquarters Office, is a Firm Fixed Price procurement set aside entirely for small businesses under FAR 19.5, targeting NAICS code 541519. The contract requires the delivery and installation of high-precision imaging systems at the National Mine Map Repository in Pittsburgh, Pennsylvania, with all equipment to be delivered within 60 days of award. The systems must meet stringent archival standards, including a minimum optical resolution of 1600 PPI, color accuracy with ΔE2000 ≤ 3.5, noise limits of L* standard deviation ≤ 2, and geometric accuracy with MTF50 > 40% and ±2% scale reproduction fidelity, all in compliance with FADGI Three-Star criteria and 36 CFR 1236.50(e)(4). Non-contact scanning methods are mandatory to preserve source materials, and packaging must ensure the integrity of sensitive components during transport, with installation and calibration performed or authorized by the original equipment manufacturer. The contract spans a five-year period beginning July 1, 2026, with a base year and four optional one-year extension periods, each exercisable via written notice under FAR 52.217-8 and 52.217-9. Evaluation will follow a Lowest Price Technically Acceptable (LPTA) methodology, where offers must be technically acceptable based solely on conformance to specified requirements outlined in Section 2, with award going to the lowest-priced compliant offer. Mandatory FAR clauses include 52.219-8 for small business utilization, 52.232-40 and 52.242-5 for accelerated payments to small business subcontractors, and numerous cybersecurity and supply chain integrity clauses such as 52.204-21, 52.204-25, 52.204-27, 52.204-28, 52.204-30, and 52.224-3, along with Buy American and Trade Agreements Act provisions. Invoices must be submitted electronically through the Invoice Processing Platform (IPP), and offerors must certify their small business status, provide UEI and CAGE codes, and