NOI - Service Maintenance Contract for Newport Las

The National Institutes of Health, Office of the Director, is pursuing a non-competitive firm-fixed-price purchase order under FAR 12.603 for a service maintenance agreement to support three proprietary ultrafast pulsed laser systems—XWG-MaiTai HP DS (SN 3128), XWG-MaiTai HP DSEV (SN 4724-EV), and XWG-InSight—operated by the National Heart, Lung, and Blood Institute at NIH facilities in Bethesda, Maryland. This solicitation, numbered 75N98026Q00566, is issued as a Notice of Intent and is restricted exclusively to Newport Corporation / MKS Instruments / Spectra-Physics, the original equipment manufacturer, due to the proprietary nature of the systems requiring OEM-specific parts, firmware, diagnostic tools, and trained personnel to maintain performance within manufacturer specifications. The acquisition falls under the simplified acquisition threshold and is not set aside for small businesses, with the NAICS code 811210 applying to electronic and precision equipment repair and maintenance. The contract includes a one-year base period from July 15, 2026, to July 14, 2027, with three optional one-year renewal periods extending through July 14, 2030, and services must be performed on-site at designated NIH labs. All maintenance must be conducted by OEM-certified personnel, adhering strictly to manufacturer guidelines for preventive and emergency repairs, calibration of critical parameters such as power stability and pulse duration, and provision of firmware updates and technical documentation. All work must comply with NIH security protocols including facility badging and access procedures. Proposals must be submitted electronically by June 16, 2026, at 9:00 AM EDT to the designated point of contact and must include the Unique Entity Identifier, Taxpayer Identification Number, business size certification, and a completed FAR 52.212-3 representation and certification form. Offerors must maintain an active SAM.gov registration and demonstrate capability to meet all technical and administrative requirements. Invoices are required to be submitted monthly via the Department of Treasury’s Invoice Processing Platform and to NHLBIContractsBranchB@mail.nih.gov, no later than 10 business days after the end of each billing cycle, with charges aligned to the specified CLIN and subject to a three-way match process. Acceptance of services will be based solely on the contractor’s ability to