North & South Plant Chiller Replacement

Lamar University is soliciting competitive sealed proposals for the replacement of chillers at its North and South Plant facilities under solicitation number 734-03202026-KM, with responses due by April 28, 2026. The work encompasses the full installation of chilled-water, condenser water, makeup-water, and air-vent piping systems, along with associated motor controllers, contactors, and HVAC equipment, all in strict accordance with project drawings, specifications, and industry standards including NEMA, AHRI 575, ANSI, NFPA 70, and 29 CFR 1910.145. All equipment must be shipped shrink-wrapped per manufacturer instructions and labeled with brass or multilayer plastic tags meeting specific dimensional and lettering requirements, while pipe labeling must follow color-coded systems for chilled/heating water, steam/condensate, makeup water, and drain lines. Warning labels must comply with NFPA 70 for arc flash hazards, including detailed information on incident energy, PPE category, and approach boundaries. Torque marks must be applied at installation using approved seals, and cable and wire markings must use durable materials like vinyl, aluminum, or brass tags with permanent markings. All work must be performed at the project site in Texas, with inspections and acceptance conducted exclusively on-site upon completion of Substantial and Final Completion phases, requiring test reports, mill certificates, UL certifications, and O&M manuals submitted on approved digital media. The contract is governed by Texas-specific compliance requirements rather than standard federal procurement clauses, with mandatory certifications prohibiting discrimination against firearm or energy companies, banning vaccine passport requirements, and excluding contractors with delinquent taxes or felony convictions under Texas state law. While no federal socioeconomic or small business set-asides are applicable, contractors must provide proof of bonding per FMS Circular 570 and carry required insurance including workers’ compensation, general liability, and excess coverage. Proposals must include detailed submittals such as shop drawings, flushing plans, welder certifications, and a Bid/Proposal Package Strategy, submitted in PDF format by the deadline via the TX SmartBuy portal; physical submissions are also required in four copies. The award will be made on a Lowest Price Technically Acceptable basis unless formal evaluation criteria with weighted technical and cost factors are published in advance. No specific contract value is disclosed, and payment details, including remittance instructions and accounting codes, are not provided, though invoices must be submitted with a