North Overton Public Improvement District Landscape Maintenance and Bird Mitigation

The City of Lubbock is soliciting proposals for comprehensive landscape maintenance and bird mitigation services within the North Overton Public Improvement District, with the contract set to begin upon issuance of a Notice to Proceed and initially spanning one year, renewable for up to four additional one-year periods unless either party provides 90 days’ written notice of non-renewal. The Contractor is responsible for providing all labor, equipment, materials, and transportation necessary to perform weekly mowing and litter removal, bi-weekly graffiti abatement, quarterly gravel replenishment, seasonal planting in over 58 planters using City-approved varieties, irrigation system inspections and minor repairs, and humane bird deterrence in full compliance with the Migratory Bird Treaty Act and Texas Structural Pest Control Board regulations. All chemical applications require prior written approval, and maintenance must meet strict standards for plant health, sanitation, and equipment safety. Pricing is structured on a unit price basis applied to completed and accepted work areas, with evaluation of proposals weighted heavily toward qualifications and experience at 50%, followed by project approach at 20% and price at 30%, explicitly rejecting a lowest-price-technically-acceptable approach in favor of a trade-off methodology that prioritizes technical excellence and proven expertise. Proposals must be submitted by May 14, 2026, via the Bonfire portal or as a single bound hard copy to the City’s Director of Purchasing, with no fax submissions permitted. Offerors are required to submit a detailed business questionnaire, documentation of at least three comparable past projects with references, resumes of all key personnel including subcontractors, an organizational structure chart, a brochure showcasing relevant work, and disclosures regarding principal ownership, potential conflicts of interest, and any affiliations with City boards or commissions. Disclosure forms must be filed with the Texas Ethics Commission if the contract exceeds $1 million or involves lobbying, and any DBE or HUB status claimed must meet stringent ownership and control requirements under Texas state programs. The City retains sole authority for inspection and acceptance at the work site, and failure to meet specifications will require correction at the Contractor’s expense. The Contractor must ensure all vehicles display company names in at least two-inch lettering, personnel wear name badges, and all confidential information is properly marked per Texas Public Information Act. While no federal contracting clauses apply, local definitions and administrative provisions govern the contract, and subcontracting requires prior written approval from the Director of Business Development, with the prime contractor remaining fully liable for all performance obligations.