NOTICE OF AND REQUEST FOR AMENDMENT TO EXEMPTION EX 26-005 - SPAY AND NEUTER SERVICES

The County of Hawaii’s Animal Control and Protection Agency is soliciting spay and neuter veterinary services under a sole-source exemption for the period of April 1, 2026, through June 30, 2026, with a total contract value of $105,000 at a rate of $35,000 per month. This procurement is justified under Hawaii Revised Statutes §103D-102(b)(4), which permits non-competitive awards when competitive bidding is deemed impracticable due to the urgent need for immediate, geographically dispersed emergency veterinary care across Hawaii Island, including locations such as Hilo, Kona, Waimea, and Pahoa. The agency relies on pre-qualified providers including Ali’i Veterinary Hospital and Kona Veterinary Hospital, with services rendered on a space-available, as-needed basis without defined performance metrics or volume targets. Objections to the sole-source designation must be submitted electronically via the OpenGov portal by May 2, 2026, and will halt the procurement until reviewed by the Chief Procurement Officer; submissions via email are invalid. Payment administration is handled by the County Purchasing Division at 25 Aupuni Street, Hilo, with invoices directed to Purchasing@hawaiicounty.gov under Finance Director’s Rule 4.8(c) and agency code 46281367. No formal contract clauses, evaluation factors, packaging requirements, inspection criteria, or representations from vendors are specified, and the procurement lacks traditional elements such as line-item pricing, option periods, key personnel mandates, or socioeconomic set-asides, consistent with its basis as an administrative exemption rather than a competitive solicitation.