NOTICE OF AND REQUEST FOR EXEMPTION EX 26-0243 VERSATERM SPIDR TECH

The County of Hawaii, through the Hawaii Police Department, is proceeding with a sole-source procurement exemption for the CommunityConnect software platform, formerly known as SPIDR Tech, under exemption request EX 26-0243. The software, provided exclusively by Versaterm Public Safety US, Inc., is required to maintain critical integration with the department’s existing Motorola Flex/Spillman CAD and records management systems, with no viable alternative available. The contract value is set at $102,540.24 for a one-year term from July 30, 2026, to July 29, 2027, covering software licensing, data integration, user training, and ongoing technical support. The procurement is justified under Hawai‘i Revised Statutes §103D-102(b)(4) and Chapter 3-120, HAR, as a non-competitive acquisition necessitated by technical exclusivity and system compatibility. No competitive solicitation or evaluation factors are involved, and the award is based on a formal exemption approved by the Chief of Police and supported by technical, financial, and IT departments. Written objections to this sole-source determination must be submitted exclusively through the OpenGov portal prior to the May 7, 2026, deadline and cannot be sent via email. Objectors must provide sufficient factual and technical grounds to challenge the exemption, and any valid objection will halt the procurement process until the Chief Procurement Officer issues a written determination. Contract administration is overseen by the Hawaii Police Department’s Finance Section for payments and compliance, with Major Sandor Finkey serving as the Contracting Officer’s Representative for technical oversight and Hauli Alona as the financial point of contact. The software will be deployed and managed remotely at the department’s location in Hilo, Hawaii, with no physical delivery or packaging requirements due to the cloud-based SaaS nature of the product. No federal acquisition regulation clauses apply, and no socioeconomic certifications, size status, or unique entity identifiers for the vendor are included in the documentation. The contract includes no option periods, extended terms, or additional line-item pricing, and no formal inspection or quality standards are specified beyond the operational requirement for seamless integration.