NOTICE OF AND REQUEST FOR EXEMPTION - FY27 HAULING SERVICES FOR DEM

The County of Hawaii is seeking an exemption from competitive bidding under HRS §103D-102(b)(4) for FY27 hauling services valued at $900,000, covering the period from July 1, 2026, to June 30, 2027, under solicitation number 26-0239. This procurement is managed by the Department of Environmental Management and is intended to secure on-demand hauling of construction and maintenance materials such as aggregates, soil, gravel, and debris generated from County operations, excluding regulated waste streams like solid waste or biosolids. Vendors must hold active Hawaii Public Utilities Commission Motor Carrier authority, be verified through Hawai‘i Compliance Express, and meet operational criteria including proximity to project sites, equipment availability, and ability to respond to fluctuating demands. The process does not involve formal competitive bidding or a structured award methodology; instead, qualified vendors will be selected on a task-by-task basis based on operational readiness rather than price, with no formal line-item pricing, CLINs, or option periods specified. Objections to the exemption request must be submitted via the OpenGov portal by April 30, 2026, and will halt the procurement until reviewed by the Chief Procurement Officer. Inquiries may be directed to [email hidden], but objections may not be emailed and must be formally uploaded to OpenGov to be considered. Payment administration will be handled through the County’s Purchasing Division, with invoice approval managed by the Environmental Management Accounting Section, though no electronic invoicing systems like WAWF or IPP are referenced. The contract does not include federal acquisition regulation clauses, formal evaluation factors, packaging requirements, or socioeconomic set-asides, reflecting a county-level administrative exemption. Performance is expected across the County of Hawaii, with the contracting office located in Hilo, and oversight responsibilities resting with County personnel including the Solid Waste Chief and Deputy Director. No Unique Entity ID, CAGE code, or size status requirements are imposed, and vendor selection relies on pre-qualification compliance and operational suitability rather than competitive scoring or pricing competition.