NOTICE OF AND REQUEST FOR SOLE SOURCE - POWERDMS (NEOGOV)

The County of Hawaii, through its Hawaii Police Department, has issued a sole source procurement solicitation (No. 26-0193) for specialized investigation and personnel management software solutions from Governmentjobs.com, Inc. (d/b/a NEOGOV). The procurement includes NEOGOV’s proprietary software products Vetted and PowerReady, which provide background investigation management and comprehensive career development, training, and compliance tracking for police personnel. The justification for this sole source acquisition centers on the exclusive, native bi-directional integration between these software systems and the department’s existing NEOGOV Insight and PowerDMS platforms, creating a seamless ecosystem that supports real-time policy mapping, compliance with CALEA accreditation standards, and efficient operational workflows. Alternatives were considered but found insufficient, primarily due to lack of integration capabilities and the need to maintain continuity with prior investments in NEOGOV systems. The total contract value is approximately $45,942.70, split between the Vetted system ($17,584.50) and the PowerReady training solution ($28,358.20). The procurement process allows vendors to submit written objections regarding the sole source justification via the OpenGov platform until March 3, 2026, with all objections directed to the Chief Procurement Officer for review. The contract specifies exclusive vendor control over software distribution, support, hosting, and personnel training, underscoring the proprietary nature of the products. No physical goods, packaging, or shipping terms apply, as the contract covers digital software deployment and integration. The award is expected to follow a trade-off evaluation approach, prioritizing technical compatibility, proprietary functionality, and operational continuity over price considerations. The contracting office is the County of Hawaii Purchasing Division located in Hilo, HI, with no formal Federal Acquisition Regulation clauses or standard certifications typically associated with other types of contracts included in this procurement.