Notice of Intent - ERP System

The Board of Education of School District 72 Campbell River has issued a Notice of Intent to procure a SaaS Enterprise Resource Planning (ERP) system. The district intends to engage Sparkrock, a vendor previously pre-qualified by OECM, for a contract term of 10 years with an optional 2-year extension. The scope of work requires a comprehensive solution covering Human Resources, including employee lifecycle and leave tracking; Payroll, ensuring Canadian federal and provincial compliance; and Finance, encompassing general ledger, budgeting, and procurement-to-payment workflows. The system must be fully hosted on Canadian soil to comply with FIPPA and PIPEDA privacy laws and must support bilingual English and French capabilities. Technical requirements include seamless integration with MyEdBC, Microsoft 365, and Azure Entra, alongside the implementation of Single Sign-On and Multi-Factor Authentication. The solution must adhere to WCAG 2.1 AA accessibility standards and map to NIST and ISO security frameworks. While the district intends to award the contract to Sparkrock, potential suppliers may submit a Challenge by November 19, 2026. To be considered, a Challenge must include a Statement of Capabilities demonstrating trade agreement compliance, proven experience with K-12 clients in British Columbia, and the capacity to provide implementation and ongoing support services.