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Notice of Intent for Sole Source Award

Active
36C770AP270038Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs, through its Network Contracting Office 15, intends to award a sole source contract to Medline Industries LLC for the continued provision of medical and surgical supplies under contract 36C77021D0010, with a proposed start date of October 1, 2026, and a possible six-month extension. This action is taken under FAR 6.103-1 to ensure uninterrupted service to Veterans while the follow-on Request for Proposal is developed for release in the first quarter of Fiscal Year 2027. The contract will be a Firm Fixed-Price agreement for one year, with an option to extend for an additional six months, and requires the vendor to process approximately 44,000 prescriptions daily, ensuring stock fulfillment within 48 hours. The vendor must integrate with the VA’s Health Level 7 system, certified by the VA Office of Information Technology, and comply with all applicable federal, state, and local regulations including those from the FDA, DEA, EPA, and postal and shipping authorities, while maintaining required certifications. No alternative vendors currently possess the ability to meet the VA’s prescription fulfillment requirements without significant delays or operational disruption, making Medline’s continued involvement essential to maintaining timely and reliable delivery of critical supplies to Veterans. While this notice is not a solicitation for competitive bids, responsible sources may submit a capability statement by August 11, 2026, to Phillip Reuwer at phillip.reuwer@va.gov, demonstrating their capacity to meet the same fulfillment timelines and Health Level 7 integration requirements as the current contractor. All submissions must include current VA-approved certification for system connectivity and the ability to handle the volume and speed of prescription processing outlined in the contract. The place of performance is Leavenworth, Kansas, and the NAICS code for this procurement is 339112.

General Info

Sole source extension to Medline for medical supplies starting October 1, 2026, with 48-hour fulfillment and HL7 integration.

Agency

Department Of Veterans AffairsView Agency

NAICS

339112 - Surgical and Medical Instrument ManufacturingView NAICS

Place of Performance

Leavenworth, KS, 66048, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs
Contacts2 people available
OfficeUS
Organization / Agency
Department Of Veterans Affairs
View Agency Profile
Office AddressUS
Contacts
Phillip Reuwer
contact@example.gov
Christy Pendlay
contact@example.gov

Full Description

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SPECIAL NOTICE OF INTENT TO AWARD A SOLE SOURCE PROCUREMENT.


THIS IS NOT A REQUEST FOR QUOTE. THIS IS A NOTICE OF THE GOVERNMENT'S INTENT TO ISSUE A SOLE SOURCE AWARD.


This Notice is to announce that the Department of Veteran Affairs, Network Contracting Office (NCO) 15, hereby announces its notice of intent to negotiate with Medline Industries LLC, a Large Business on a sole source basis to provide medical and surgical item consistent with their current contract 36C77021D0010 in accordance with Revolutionary FAR Overhaul (RFO) 6.103-1 for a Period of Performance of 10/01/2026 with a possible 6 month extension under FAR 52.217-9 while the follow on RFP for these services are recompeted.


This procurement will be a new requirement utilizing a Firm Fixed-Price (FFP) contract for one (1) year plus one (1) six-month option.


The contract requires the use of the VA Health Level 7 system that has been approved by the Veterans Affairs Office of Information Technology Office. The requirement also has the need for the vendor to receive and process approximately 44,000 prescriptions of medical and surgical supplies per business day and the stock on hand for the prescription’s shipment average within 48 hours. Contractor will adhere to federal, state and local regulations for all actions under the awarded contract, to include:  Food and Drug Administration (FDA), Drug Enforcement Administration (DEA), Environmental Protection Agency (EPA), Federal, State and Local codes and laws or regulations, including renewal of required (Federal or State) certifications, as applicable, as well as postal and shipping regulations


There are no other contractors that have the ability to supplement the VA this way without significant time to implement vendor processing capabilities in accordance with program requirements.  Not using the current contractor to maintain the current prescription fulfillment would jeopardize timely prescription fulfillment for Veterans. To ensure safe, reliable, and continuous service to Veterans the interim contact will be put into place while the follow-on Request For Proposal (RFP) is being finalized for release in Quarter 1 of United States Government Fiscal Year 2027.


THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.  However, all responsible sources may submit a capability statement to the network contracting office (NCO) 15, via email to phillip.reuwer@va.gov  to express their ability to provide these products for future needs. The capabilities statement should include the capability to fulfill the product stock and fulfillment timelines as required by the current contract and the ability or present capacity to receive information via the Health Level 7 system which would include current certification as approved by the VA Office of Technology within 5 days of these notices posting.

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