This Government Contract opportunity from Department Of Defense was posted on August 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Notice of Intent to Sole Source: Automated Lodging Reservation System (ALRS) – Grissom ARB
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The 434th Contracting Flight at Grissom Air Reserve Base in Indiana plans to award a sole-source, firm-fixed-price contract to Howard Day and Associates of Houston, Texas, for the procurement and ongoing support of the Automated Lodging Reservation System (ALRS). The acquisition is justified under FAR 13.106-1(b)(1) due to the proprietary nature of the ALRS, which includes exclusive source code, proprietary databases, and customized configurations that only Howard Day and Associates owns and can maintain. With an estimated annual value of $10,500 and a total contract value of $52,500 including potential options, the need for sole-source procurement stems from the absence of any other vendor capable of supporting the system without causing significant operational disruptions to Unit Training Assemblies. The Air Force Reserve Command has determined that competing this requirement would result in unnecessary duplication of costs and unacceptable delays in critical lodging management functions. Although this is not a competitive solicitation, all responsible vendors are invited to submit a capability statement demonstrating their ability to provide the ALRS system and associated services, in accordance with FAR 5.101(c)(1)(vi). Such submissions will be reviewed solely to evaluate whether a future competitive procurement is feasible, with the final decision to proceed as a sole-source action resting entirely with the government. Responses must be submitted electronically via email to the designated point of contact, Jason A. Hahn, by the deadline of August 12, 2026, at 2:00 PM EDT; no telephone inquiries will be accepted. The contract is classified under NAICS code 513210, and no set-aside provisions apply.
General Info
Agency
NAICS
Place of Performance
Grissom ARB, IN, 46971, USASet-Aside
Documents
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Timeline
Submission Closed
Organization & Contact Information
Full Description
1. Description of Action
The 434th Contracting Flight at Grissom ARB, IN, intends to award a sole-source, firm-fixed-price contract to Howard Day and Associates, 5334 NAVARRO ST, HOUSTON, TX 77056 for the procurement and support of the ALRS system.
The authority permitting this sole-source acquisition is FAR 13.106-1(b)(1), soliciting from a single source for a requirement with estimated value of $52.500.
Anticipated Contract Structure & Value:
- Estimated Annual Value: $10,500.00
- Total Estimated Contract Value (including options): $52,500.00
2. Unique Qualifications / Requirement Context
The Automated Lodging Reservation System (ALRS) utilizes proprietary software code, reservation scheduling databases, and specialized system configurations designed and owned exclusively by Howard Day and Associates. No other vendor possesses the source code, legal rights, or proprietary data access required to modify, maintain, or support this operating system. As the original developer of the ALRS software, Howard Day and Associates is the only source capable of satisfying this requirement without the Air Force Reserve Command incurring substantial duplication of costs and unacceptable operational delays in lodging management during Unit Training Assemblies (UTAs).
3. Submission of Capability Statements (Fair Opportunity)
This publication is not a request for competitive proposals or a solicitation for bids; however, in accordance with FAR 5.101(c)(1)(vi), all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.
Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government.
4. Response Instructions
Any vendor believing they can fulfill this requirement must submit a detailed capability statement demonstrating their technical ability to provide the required ALRS system and services.
Responses must be submitted via email only to the Points of Contact listed below. Telephone inquiries will not be accepted.
- Response Deadline: August 12, 2026 at 2:00 PM EDT
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