Notice of Intent to Sole Source

The Naval Medical Logistics Command intends to negotiate on a sole source basis (IAW FAR 13.501) with Parata Systems, LLC 2600 Meridian Parkway, Durham, NC, 27713-2203, as the only responsible source that can provide a lease for automation systems, medication dispensing, clinical pharmacy for Naval Hospital Camp Lejeune. This acquisition is being conducted under the FAR 13.5 Test Procedures for Commercial Items. Provisions and clauses in effect through Federal Acquisition Circular 2005-24 are incorporated. Naval Hospital Camp Lejeune has a requirement for a lease of five (5) automation systems, medication dispensing, and clinical pharmacy for nine (9) months. The systems shall be capable of preparation and dispensing of medications. The system shall be able to fill, cap, sort, store, and dispense prescriptions. The system shall be able to print labels and affix them to the prescriptions. The system shall be capable of sending status messages to a secondary computer. These status messages shall include fill requests, cancel requests, script queued, script added, script completed, script incomplete, and script pick up messages. The system shall have an uninterruptible power supply (UPS). The system shall have a high efficiency particulate absorption (HEPA) filter and fan for maintaining the proper air conditions within the device. The system shall be compatible with the installed base of pharmacy workstations at Naval Hospital Camp Lejeune. The computer terminals at the pharmacy operate of workflow software, which is vendor specific. The robotic unit, which dispenses the medication, is operated/controlled by the workflow software (i.e. software tells robot to "fill this prescription"). Vendor A's software cannot work with Vendor B's robot. Thus, the required robotic units must be compatible with the existing workstation's software system. Parata Systems, LLC is the only vendor that can provide clinical pharmacy medication dispensing automation systems that meet the requirements of government. There are no other manufacturers that can provide automation systems, medication dispensing, clinical pharmacy that meet the requirements. Only systems from Parata are capable of interfacing with the installed base of workstations at NH Camp Lejeune. If pharmacy automation systems from another manufacturer were acquired, the units would not be capable of dispensing medications, slowing the efficiency of the pharmacy, and therefore decreasing the standard of patient care. The short-term lease is a result of a temporary move of the department into a temporary structure/location, while the current pharmacy in undergoing construction. The current staff is already trained on the current system and it would be improvident to train the staff on a new, temporary system. The current pharmacy robotic systems are past their serviceable lifespan and the relocation of these systems may result in irreparable damage. After the lease has ended, the full requirement will be competed and the requirement at that time will include new workstations as part of the system. Items being purchased in this acquisition: 9 month Automation System Lease (1) This acquisition is being conducted under Simplified Acquisition Procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 339112 with a Business Size Standard of 500 employees. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Based on the above information, the only technically acceptable system is provided by Parata Systems LLC. Submit email capability statements (using PDF, MS Word, Excel attachments) to Courtney Piar at Courtney.piar@med.navy.mil. Fax quotes may be sent to 301-619-1132 Attn: Courtney Piar. Email statements are preferred. Statements are due not later than 1:00 P.M. EST on 03 January 2013. No phone calls accepted.