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Notice of Intent to Sole Source - SPP Conference at Marriott Savannah Riverfront

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W9133L26R9999Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The National Guard Bureau J53 seeks to sole source a contract for meeting space, lodging, and audiovisual services for the 2026 State Partnership Program Annual Conference to be held August 10–13, 2026, at the Marriott Riverfront in Savannah, Georgia. The event will host approximately 227 attendees and requires multiple centrally located meeting spaces with full audiovisual support and overnight lodging accommodations for all participants. The Marriott Riverfront was selected due to its cost-effectiveness, favorable geography minimizing travel expenses, and the unavailability of preferred government facilities. Encore Group USA LLC is the sole provider of required audiovisual and ancillary support services because the venue restricts the use of any other vendor for its A/V infrastructure and equipment. A Justification and Approval under 41 U.S.C. 1901 and FAR 13.106-1(b)(1) has been officially authorized to proceed with this sole source procurement. The contract is being managed under solicitation number W9133L26R9999, with responses due by August 12, 2026, and administrative oversight handled by the Department of Defense through the Readiness Center in Arlington, Virginia.

General Info

Sole source contract for 2026 State Partnership Program conference at Marriott Riverfront with Encore Group for lodging, meeting space, and audiovisual services.

Agency

Department Of Defense → W39L USA Ng Readiness CenterView Agency

NAICS

721110 - Hotels (except Casino Hotels) and MotelsView NAICS

Place of Performance

Savannah, GA, 31401, USA

Set-Aside

NONE

Documents

(1)

Limited+Competition+Justification+%28FAR+681316.505%29_SPP+Conference_Redacted.pdf

PDF

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Organization & Contact Information

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AgencyDepartment Of Defense → W39L USA Ng Readiness Center
Contacts1 person available
OfficeARLINGTON, VA, 22204-1382, USA
Organization / Agency
Department Of Defense → W39L USA Ng Readiness Center
View Agency Profile
Office AddressARLINGTON, VA, 22204-1382, USA
Contacts
Jeannie Botteri
contact@example.gov
+1 (555) 000-0000

Full Description

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The National Guard Bureau J53 has a sole source requirement for meeting space and equipment rental for the 2026 State Partnership Program Annual Conference from 10-13 August 2026 in Savannah, GA. This requirement is for multiple meeting spaces in a central location to accommodate approximately 227 attendees with accompanying audio/visual support. The event space must also include lodging options available for all attendees. 


The Government requires this meeting space from The Marriott Riverfront in Savannah, GA because because the preferred Government installations were unavailable, Savannah offered the lowest overall geographic travel and lodging costs, and the Marriott Riverfront proved to be the most economical venue among local commercial options. The Government requires this equipment and ancillary support services from Encore as a sole source because they are the only source that can provide these services at the location for this event. The event venue does not allow other companies to use or operate their equipment or the conference center A/V facilities on their property for the purpose of providing A/V services. The Marriott Savannah Riverfront Hotel works with Encore Group USA LLC. 


A J&A was approved by the Contracting Officer IAW 41 U.S.C. 1901 as implemented in FAR 13.106-1(b)(1) Soliciting from a single source.


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