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Notice of Intent to Sole Source the preventative maintenance of Carl Zeiss Microscopes at NMCP, Portsmouth, VA

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12427110Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Government intends to award a sole-source, firm-fixed-price contract to PROAIM Americas, LLC for the preventative maintenance of Carl Zeiss microscopes at Naval Medical Center Portsmouth, Virginia, using Simplified Acquisition Procedures under FAR Part 13.106-1(b), as the total estimated value of $607,166.77 falls within the $350,000 simplified acquisition threshold, with the contract structure including a base year from October 1, 2026, to September 30, 2027, and three optional one-year extensions. PROAIM Americas is identified as the only capable source for this maintenance due to its exclusive ability to service Carl Zeiss microscopes, and the Government has determined that competitive procurement would not be advantageous, cost-effective, or timely without hindering mission objectives. Responsiveness to this notice must provide clear and convincing justification that competition would benefit the Government, though the decision not to compete remains at the Government’s sole discretion. This is a notice of intent, not a request for quotes or proposals, and responses will be evaluated solely to assess the viability of competition; no costs incurred by responders will be reimbursed. The solicitation number is 12427110, under NAICS code 811210, with all inquiries directed to Contract Specialist Cynthia Scharnowske via email with the specified subject line.

General Info

Sole-source contract to PROAIM Americas for Carl Zeiss microscope maintenance at Naval Medical Center Portsmouth, $607K, base year 2026–2027, with three optional extensions.

Agency

Department Of Defense → Defense Health AgencyView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Portsmouth, VA, 23708, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhasePresolicitation
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Presolicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → Defense Health Agency
Contacts2 people available
OfficeFREDERICK, MD, 21702, USA
Organization / Agency
Department Of Defense → Defense Health Agency
View Agency Profile
Office AddressFREDERICK, MD, 21702, USA
Contacts
Cynthia Scharnowske
contact@example.gov
+1 (555) 000-0000
Carol Uebelacker
contact@example.gov
+1 (555) 000-0000

Full Description

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The Government hereby submits a notice of intent to award a sole source Firm-Fixed-Price contract to PROAIM Americas, LLC. for commercial-off-the-shelf (COTS) Carl Zeiss (CZ) Microscopes Maintenance. This purchase will be made utilizing Simplified Acquisition Procedures in accordance with Federal Regulation (FAR) Part 13.106-1(b) for purchases not exceeding the simplified acquisition threshold of $350,000. The contract will consist of a base year and 3 option years; the period of performance for the base year is 01Oct2026 – 30Sep2027. PROAIM Americas, LLC is the only source available to provide preventative maintenance on CZ microscopes. The total estimated value is $607,166.77. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of Naval Medical Center Portsmouth. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice. This is not a request for quote or proposals. Questions or comments to this Notice of Intent should be directed to Contract Specialist, Cynthia.e.scharnowske.civ@health.mil. Please indicate in the subject of your email: Notice of Intent Submission 12427110.

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Audiovisual (AV) Systems IntegrationThe contract is for the supply, installation, and integration of audiovisual systems designed to enhance public exhibit interaction, encompassing monitors, touch screens, media players, and control systems. This subcontract is a Small Business Set Aside under the NAICS code 238210, reserved exclusively for small businesses, and is being issued by the Defense Health Agency under the Department of Defense. The work is to be performed at a location in Silver Spring, Maryland, with a ZIP code of 20910. The opportunity was posted on July 30, 2026, and responses must be submitted by August 14, 2026, at 2:00 PM. The project focuses on delivering a fully functional, interactive AV environment tailored for public engagement, requiring seamless integration of hardware and control infrastructure to ensure reliable and intuitive user experiences.
Electrical Contractors and Other Wiring Installation Contractors

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NAICS: 238210
New
Federal
Exhibit Lighting and Electrical Systems InstallationThe contract covers the installation of interior case lighting, ambient exhibit lighting, and low-voltage electrical systems designed to protect artifacts while ensuring compliance with NFPA 70 standards. All materials and methods must be artifact-safe, prioritizing long-term preservation by minimizing heat, ultraviolet exposure, and other potential damage. The work is scoped for performance at a location in Silver Spring, Maryland, with a zip code of 20910, and requires adherence to strict electrical safety and conservation protocols to meet the unique needs of sensitive museum or archival environments. This is a subcontract solicitation marked as a Small Business Set Aside under NAICS code 238210, reserved exclusively for small businesses. It was posted on July 30, 2026, with responses due by August 14, 2026, at 2:00 PM Eastern Time. The contracting activity falls under the Defense Health Agency within the Department of Defense, indicating the lighting systems will support a federal facility likely housing medical historical collections or similar artifact-based exhibits. The bid process is conducted through SAM.gov, and bidders must ensure full compliance with both technical specifications and small business eligibility requirements.
Electrical Contractors and Other Wiring Installation Contractors

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NAICS: 337215
New
Federal
Custom Museum Case and Exhibit Furniture FabricationThe contract is for the design, engineering, and construction of custom display cases, pedestals, platforms, and exhibit furniture specifically tailored for museum and heritage environments, requiring the use of conservationally sound, archival-quality materials that meet rigorous museum standards to ensure the long-term preservation of sensitive artifacts. All work must adhere to industry best practices for environmental control, material stability, and non-reactive construction techniques to safeguard cultural heritage items from degradation caused by light, humidity, off-gassing, or physical stress. This is a subcontract classified under the Small Business Set Aside - Total category with a NAICS code of 337215, indicating it is reserved exclusively for small businesses. The opportunity was posted on July 30, 2026, with a response deadline of August 14, 2026, and is managed by the Defense Health Agency under the Department of Defense. Performance of the work is required to take place in Silver Spring, Maryland, with a zip code of 20910. While specific financial details or point of contact information are not provided, interested parties must ensure full compliance with federal contracting requirements and exhibit fabrications that align with institutional conservation protocols.
Showcase, Partition, Shelving, and Locker Manufacturing

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NAICS: 712110
New
Federal
MUSEUM EXHIBIT FABRICATIONS
Solicitation # HT001426QE018
This solicitation, identified as HT001426QE018, is a Small Business Set Aside under NAICS code 712110 for the fabrication of museum exhibits in support of the National Museum of Health and Medicine in Silver Spring, Maryland. The Defense Health Agency Contracting Activity will award a Blanket Purchase Agreement (BPA) to the most advantageous offeror based on a best value trade-off analysis of technical approach, past performance, and price, with no minimum guarantee of work or call order value. The BPA has a five-year term or until the $350,000 ceiling is reached, whichever comes first, and all orders placed under it will be Firm-Fixed-Price. The contract requires comprehensive exhibit fabrication services including construction of cases, furniture, lighting, audiovisual systems, signage, and installation of artifacts using conservationally approved materials in full compliance with the Architectural Woodwork Standards, National Park Service Guidelines, and the National Electrical Code. All work must adhere to strict artifact handling protocols overseen by the museum’s Registrar, and deliverables are subject to final inspection at the museum's facility with 100% compliance required for critical components. Offerors must be registered in SAM as small businesses and provide their Unique Entity Identifier; subcontracting is subject to specific commercial items clauses and cybersecurity obligations including safeguarding covered defense information and antiterrorism training. Key personnel must meet rigorous experience thresholds in museum exhibition work, including certified mountmakers, project managers, and conservation specialists. Security requirements mandate Personal Identity Verification for personnel accessing federal sites, and cybersecurity protocols under DFARS 252.204-7012 must be implemented. Submissions must be sent electronically to Judith S. Meynard by 10:00 AM EST on August 14, 2026, using Microsoft Office-compatible formats and include a technical approach not exceeding three pages, relevant past performance references, and pricing via the NMHM Price List. The offeror must hold prices firm for 90 days, and the Government reserves the right to award without discussions. Invoicing will be processed electronically through WAWF using specified document types, and payment will be administered through assigned DoDAACs including HT0078. The period of performance begins September 30, 2026, with options to extend services up to six months and the contract term up to 48 months total at the Government’s discretion.
Museums

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NAICS: 811210
New
Federal
Preventive Maintenance for STERIS Small Steam Sterilizers and Single-Chamber Washer/Disinfectors
Solicitation # HT940626QE060
This solicitation, identified by number HT940626QE060, is a combined synopsis and solicitation for commercial items under FAR Part 12, specifically seeking quotes for preventive and corrective maintenance services on two STERIS AMSCO 400S Small Steam Sterilizers and two STERIS AMSCO 2532 Single-Chamber Washer/Disinfectors located at the 6th Medical Group Dental Facility at MacDill Air Force Base in Florida. The requirement is set aside entirely for small businesses under NAICS code 811210, with a size standard of $34.0 million, and all qualified small businesses are encouraged to respond. The contractor must be an OEM-certified service provider and must perform all maintenance activities—including calibration, diagnostics, part replacement, and repairs—in strict compliance with the original equipment manufacturer’s specifications and ISO 9001:2015 quality standards. All quotations must come from entities registered in the System for Award Management, and responders are responsible for understanding and adhering to applicable FAR and DFARS clauses. The deadline for submitting questions has been revised, and the final response due date is August 10, 2026, at 2:00 p.m. Eastern Time. The primary point of contact for inquiries is Jessica Horst, with Derrick Walker as the secondary contact.
Electronic and Precision Equipment Repair and Maintenance

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