Notice of Intent to Use an Alternative Procurement Method

The City of Eugene is pursuing a Design-Build contract for the expansion of the Arlie Mountain Bike Trail System in Suzanne Arlie Park under an alternative procurement method authorized by City Rule [phone hidden] and Oregon Revised Statutes 279C.335, which permits the use of Competitive Sealed Proposals instead of traditional competitive bidding. The project involves constructing over 13 miles of integrated mountain bike and hiking trails, including specialized trail features such as jumps, technical elements, and three trail hubs, with construction constrained to two narrow seasonal windows each year due to environmental and fire risk limitations. The total estimated project value is $2,194,000, funded through a $1,214,000 federal Economic Development Administration grant, a $750,000 local match from Park System Development Charges and the 2018 Bond Measure, and a $230,000 donation from the Eugene Parks Foundation. Proposals must demonstrate substantial experience in mountain bike trail construction, technical qualifications, in-field value engineering capability, quality of proposed solution, verifiable project references, and cost competitiveness, with award based on a best value trade-off approach rather than lowest price technically acceptable. The solicitation, identified as S-KE0010-00016872, was posted on May 6, 2026, and responses are due by 3:00 PM on May 20, 2026, submitted electronically to [email hidden]. Inspection and acceptance will occur on-site, with performance standards requiring compliance with trail grading, cross-slope limits, tree protection protocols, approved materials, and industry best practices. The City explicitly seeks to prioritize COBID-certified local businesses in contractor engagement, though no formal socioeconomic certifications or representations from offerors are yet on file. The project is scheduled for completion by December 31, 2026, to align with funding requirements, with oversight responsibility held by the City’s Purchasing Office and Parks and Open Space staff.