RFP - 12 FT Observatory Dome

The National Research Council Canada is seeking a 12-foot freestanding clamshell observatory dome with a total weight under 1,000 pounds, a diameter between 3.6 meters and 4 meters, and a clear internal usable height of at least 3.5 meters. The dome must feature a side door measuring at least 28 inches by 68 inches and be designed to open entirely to enable full-sky tracking of low Earth orbit satellites. It must include a motorized opening mechanism with full computer interfacing for remote control, and it must have a freestanding base with a 12-inch base riser ring. The dome is to replace an existing small dome on the roof of Building M-50 and must be installed using internal RPPM services without requiring vendor support. All work must comply with the Statement of Requirement in Annex A, and the dome is subject to a five-year warranty covering defects in materials and manufacturing, including email support and access to a dedicated technical support team for hardware issues. Delivery is required on or before November 30, 2026, under DAP Ottawa, Ontario Incoterms® 2020, with packaging conforming to the Contractor’s standard practices for domestic or overseas shipment as below-deck cargo. Environmentally preferable packaging is strongly encouraged, with all materials required to be reusable, returnable, or recyclable except for excluded materials like packaging tape and specialized packaging for technical needs. The contract is awarded on a lowest evaluated price basis with mandatory pass/fail technical criteria, and failure to meet any of the seven required specifications renders a bid non-compliant. Offers must be submitted electronically by 14:00 EDT on August 1, 2026, to the designated NRC email address, formatted in three separate sections: Technical Offer, Financial Offer, and Offer Submission Form with Declaration Form. Financial information must not appear in the technical section, and submissions are limited to 10MB with no zip files or links permitted. Invoices must be emailed to [email hidden] and include all required details such as contract number, CRN, PBN, financial codes, and delivery specifics. Payment is made in a single installment after delivery and acceptance, with undisputed invoices paid within 30 days. Canada retains full inspection and acceptance rights and may require correction or replacement of non-compliant work at no cost. The Contractor must maintain complete