NSD SPECIAL EDUCATION IEP / MEDICAID MANAGEMENT SYSTEM(S)

The Nebo School District is soliciting proposals for an automated system to manage Individualized Education Programs (IEP) and Medicaid services, designated as the IEP System, to enhance the delivery of special education services across all district schools and administrative levels. The system must support data collection, comply with Utah state and federal regulations, and integrate seamlessly at the district, school, and teacher levels. Proposals must be submitted electronically through the Bonfire portal by the deadline of May 28, 2026, with all submissions required in two distinct volumes—a Technical Proposal and a separate Cost Proposal—each adhering to strict formatting and labeling guidelines. Failure to follow these requirements will result in rejection. Vendors must demonstrate technical competence, experience delivering similar systems, and a sound cost structure, with evaluation weightings favoring system capability (50 points), vendor expertise (35 points), and cost reasonableness (30 points), among other factors; the award will be made based on best value, not solely lowest price. The contract term may extend up to five years, with delivery and performance occurring at Nebo School District facilities in Spanish Fork, Utah, and all goods and services subject to F.O.B. destination terms, meaning the vendor bears all transportation and handling responsibilities until acceptance by the district. The vendor must comply with stringent cybersecurity standards including NIST SP 800-53, NIST CSF, ISO 27000, CIS Controls, and CMMC, as well as federal and state regulatory obligations such as 2 CFR Part 200 and Utah law. All personnel accessing district premises for system implementation or support must pass federal background checks, and vendors must ensure that subcontractors are enrolled in E-Verify. Confidentiality of student and employee data is mandatory, with requirements to return or destroy all sensitive materials upon contract termination. Publicity tied to the contract requires prior written approval, and no compensation may be offered to district officials. Disputes must be resolved through mandatory mediation before any judicial action, and the prevailing party in litigation may recover attorney’s fees. The contract includes provisions for price guarantees, non-discrimination, independent contractor status, and indemnification related to intellectual property. Vendors must be authorized to transact business in Utah and registered in SAM with no exclusions. All terms are binding only through official addenda issued by the district’s Purchasing Department, and proposals must include a completed Certificate of Non-Collusion and Residency, with confidential data submitted in both red