Occupational Health Services

The contract for occupational health services issued by the City of Palm Coast aims to establish a multi-year, performance-based agreement with a qualified Medical Service Provider capable of delivering comprehensive occupational health support to the city's workforce. The scope includes pre-employment physicals, drug and alcohol testing, fitness-for-duty evaluations, workers’ compensation injury care, and related medical services. Proposals are to be submitted electronically via the City’s procurement portal by December 11, 2025, with an intent to bid due a day earlier, and must include detailed, itemized pricing, completed required forms, and acknowledgment of all addenda. The anticipated contract value ranges from approximately $500,000 to $2,000,000, reflecting a multi-year commitment with options for renewal. Evaluation of proposals will be based primarily on experience with similar projects, technical capability, and qualifications (50 points), followed by the strength of the project team (20 points), with additional consideration for references and local preference claims. The process emphasizes a best value/ trade-off approach rather than lowest price alone, and may include oral presentations if necessary. The contract emphasizes strict compliance with federal, state, and local regulations, including affirmative steps for small and minority-owned businesses, debarment certifications, and E-Verify requirements. Deliverables and services are to be performed at the City’s designated locations, with performance schedules defined in individual Work Orders. The agreement incorporates standard clauses on key personnel approval, conflict of interest disclosures, and modifications, and requires the contractor to ensure all services meet industry standards and legal requirements. Payment will be processed upon submission of detailed invoices to the City’s designated email, with all invoices and supporting documentation subject to audit and review, and no specific shipping or packaging standards are prescribed beyond general compliance obligations.