Oct Yellow Ribbon 131st

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation W912NS-19-Q-5000 is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-87. This procurement is posted at a small business set aside. The NAICS code is 721110 and the small business size standard is $32.5 Million. The following commercial items are requested: CLIN 0001 - LODGING / SLEEPING ROOMS Please see the Statement of Work (SOW) 5.1 for additional information regarding the rooms. Will consist of Contracted Rooms (master billed) and Room Blocks (guest/self-pay). The lodging rate for this event will not exceed the U.S. Government Daily Lodging Per Diem rate for the area where contract is awarded: http://www.gsa.gov/portal/category/100120 . The maximum lodging per diem rate for Lake Ozark, Jefferson City and, Columbia, Missouri is $93.00. Contracted Rooms / Master Billed Account (contract pays): QTY: One (1) rooms Thursday night, Oct 18, 2018 QTY: Fifty (90) rooms Friday night, Oct 19, 2018 QTY: Fifty (90) rooms Saturday night, Oct 20, 2018 Room Blocks (guest pay): Individual reserves and pays the invoice. One (1) rooms Thursday night, July 19, 2018 One (11) rooms Friday night, July 20, 2018 One (6) rooms Saturday night, July 21, 2018 Price per room night tiny_mce_marker___________________________________________ CLIN 0002 - MEETING SPACE Please see the Statement of Work (SOW) 5.2 for additional information regarding the Meeting Space. Command Post. Event Command Post and Legal Office. Space should be located near ballroom/general session and registration. General Session Conference Room. Room/ballroom with room to accommodate approximately 150 attendees, set in half-rounds of 8 or 10, comfortably accommodate catered meal service and all day water service. At the head of the room, medium sized risers or fixed state/lectern or podium centered, wireless microphones, projection screens, AV/carts/tables, A/V connections to in-house sound and projector (if built in), and wireless internet service. Room will be used: Friday Oct 19, 2018 8:00 a.m. through 6:30 p.m. Saturday, Oct 20, 2018 Resource Fair Space. Large open hallway/common area or separate room adjacent to or close proximity to General Session Space is required as outlined below. Fifteen (15) skirted rectangular tables (preferably 6') set with 2 chairs each, to be used vendor style. Standard wall outlets must be accessible for use. Tables are used by our Community Partners providing information on services and benefits to our service members and their families. The 15 tables will be in used on Friday, Oct 19, 2018 4:00p through Saturday Oct 20, 2018, 6:00 p.m. Military Service Provider Space. Ten (10) skirted rectangular tables (preferably 6') set with 2 chairs each, to be used vendor style. Standard wall outlets must be accessible in the area for use. Tables are used by military entities that will be providing information on services and benefits to our service members and their families and will need to be in hallway/common areas or separate room adjacent to or close proximity to General Session Space. The 10 tables will be in use Saturday Oct 20, 2018 7a.m. through 6 p.m. Event Registration Space. Location near the General Session entry area, easily accessible to symposium participants upon arrival. 4 skirted/dressed rectangular tables, preferably 6', with two chairs per table. Will be used as Event Information Desk for duration of the event. Registration/Information area will be used Friday Oct 19, 2018 from 5-7 p.m. and Saturday Oct 20, 2018 from 7 a.m. to 6 p.m. Breakout Session Rooms (in addition to General Session Room). Six (6) rooms to accommodate at least 30 people in each room set in half rounds of 8 or 10 or set in classroom style (rows of tables with chairs on back side), with water service. Use of venue A/V, lectern/podium, projector, screen, in-house sound and wireless microphone. All 6 breakout rooms will be used Saturday, Oct 20, 2018 7:00 a.m. - 5:00 p.m. Childcare Activity Room. One (1) room to accommodate up to 25 children and 5 adults. The childcare room will host childcare for children ages 0-5. Room must be an enclosed and indoor room that must comfortably accommodate toddler play, 2 small playpens, sleeping mats, and tables with seating for activities and meals, with water service. Childcare Activity room will be used: Saturday, 20 October, 2018 6:00 a.m. to 6:00 p.m. Childcare Freedom is defined as: YRRP will provide a certified child care service and curriculum as allowed by the DoD YRRP. Youth Activity Rooms. One (1) room to accommodate up to 25 children in each room. Youth activities room will host activities and curriculum for children aged 6-13. Rooms must be enclosed, indoor, to comfortably accommodate movement and classroom activities, with water service. Room set up with tables set in "U" shape with chairs around the outside, with an additional table set up in the front/top of "U" for activity facilitator. Childcare Freedom is defined as: YRRP will provide a certified child care service and curriculum as allowed by the DoD YRRP. Youth Activity rooms will be used: Saturday, 20 October, 2018, 6:00 a.m. to 6:00 p.m. Counseling Rooms. One (1) private room, guest room or similar sized space for Counselors, Chaplain, Legal and Financial Counselors to share and conduct private, one-on-one/family sessions. Seating for 2-4 personnel, set in office or lounge style (preferred), with water service. Counseling room will need to be available for use: Saturday, 20 October, 2018 from 8:00 a.m. to 5:00 p.m Price for all Meeting Space tiny_mce_marker___________________________________________ CLIN 0003 - AUDIOVISUAL EQUIPMENT Please see the Statement of Work (SOW) 5.3 for additional information regarding the Audiovisual Equipment. Podium, wireless microphones, screens, stage, AV/carts/tables, A/V connections to in-house sound and projector (if built in), technical support for AV equipment and wireless internet service. Price for all Audiovisual Equipment tiny_mce_marker___________________________________________ CLIN 0004 - MEALS Please see the Statement of Work (SOW) 5.4 for additional information regarding the Meals. Contractor shall provide two (2) meals (breakfast and lunch) to accommodate approximately 150 people on Saturday Oct 20, 2018. Breakfast and Lunch menus are negotiable and must remain at or under the per diem cost allotted for meals for the venue area. The government shall provide contractor with a final count of persons (adults and children) to be served meals one week prior to the event date (Friday, Oct 12, 2018). The government will not be responsible for any cost above those calculated based on the final counts provided. Price for meal tiny_mce_marker___________________________________________ CLIN 0005 - REFRESHMENTS Please see the Statement of Work (SOW) 5.5 for additional information regarding the Refreshments. Refreshments and snacks to accommodate approximately 150 people. Service provided on Saturday mid-morning and Saturday mid-afternoon. Exact serving times to be coordinated with on-site POC. The government shall provide contractor with a final count of persons (adults and children) to be served refreshments and snacks one week prior to the event date (Friday, Oct 12th, 2017). Price for refreshments tiny_mce_marker___________________________________________ CLIN 0006 - OTHER Please see the Statement of Work (SOW) 5.6 for additional information regarding Other. Directional signage as follows: easels or other highly visible navigation to registration, general meeting space, breakouts and childcare locations, signage listing breakout sessions by name on or near the doors of each breakout room. All signs, placards, door cards and so forth that identify our group should be labeled "MOANG YRRP" or "Yellow Ribbon." Contractor shall provide U.S. and State of Missouri Flags, ceremonial flag poles and flag bases, placing them in the main general session room on or next to medium risers/fixed stage. The American flag must fly at equal or greater height of the Missouri flag and be placed on the right side of a speaker who would be standing at the podium facing the audience. The State of Missouri flag should be posted on the speakers left. Price for Other tiny_mce_marker___________________________________________ The following provisions and clauses apply to this acquisition: FAR 52.204-7 System for Award Management, FAR 52.204-16 Commercial and Government Entity Code Reporting, FAR 52.204-18 Commercial and Government Entity Code Maintenance, FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation -- Commercial Items and award will be made to the lowest priced quotation that meets the physical, functional, and performance criteria, FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-5, 52.223-18, 52.225-13, and 52.232-33, FAR 52.232-39 Unenforceability of Unauthorized Obligations, FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, FAR 52.233-3 Protest After Award, FAR 52.233-4 Applicable Law for Breach of Contract Claim, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.252-6 Authorized Deviations in Clauses (if Deviation), 52.232-18 Availability of Funds FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractor Debarred, Suspended, or Proposed for Debarment. FAR 52.222-36 Equal Opportunity for Workers with Disabilities, FAR 52.2014-10 Reporting Executive Compensation and First-Tier Subcontract Awards, DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, DFARS 252.204-7008 (Dev 2016-O0001) Compliance with Safeguarding Covered Defense Information Controls, DFARS 252.204-7012 (Dev 2016-O0001) Safeguarding of Unclassified Controlled Technical Information, DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors, DFARS 252.225-7001 Buy American and Balance of Payments Program, DFARS 252.232-7003 Electronic Submission of Payment Requests and receiving reports, DFARS 252.232-7006 Wide Area Workflow Payment Instructions, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.244-7000 Subcontracts for Commercial Items, DFARS 252.247-7023 Transportation of Supplies by Sea, DFARS 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program, 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law. REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW { DEVIATION 2012-00004) ( JAN 2012) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offerer represents that- (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) Basis of Award: Best Value will be determined on the Lowest Price Technically Acceptable (LPTA). For a vendor's quote to be technically acceptable the vendor's quote must submit event layout and meet all Government per diem rates for lodging rooms and meal. Please submit your quote via email to the emails listed below. All quotes will be due NLT 1 Oct 2018 4:00PM Central Time. If anyone should have any questions, please contact MSgt Dennis White @ 314-527-8033 or dennis.a.white22.mil@mail.mil or A1C Steven Todd @ 314-527-8034 or steven.l.todd16.mil@mail.mil. All firms must be registered in the System for Award Management (SAM) database @ www.sam.gov to be considered for award.