ODH - Breast and Cervical Cancer Project (BCCP) Client Management System Database RFP

The Ohio Department of Health is seeking proposals to develop and support a comprehensive client management system for the Breast and Cervical Cancer Project (BCCP) and WISEWOMAN programs, with an anticipated contract value between $500,000 and $2 million. The system must facilitate tracking client eligibility, services, results, billing, and claims submission, while ensuring compliance with CDC's Minimum Data Elements and federal reporting standards. It should support electronic data interchange (EDI) in the X-12 837 Professional format, enable secure role-based access, store scanned documents, and allow ODH staff to perform ad-hoc data queries. The project spans from July 1, 2025, to June 30, 2027, with options for two additional 24-month renewals, and requires vendors to demonstrate at least five years of relevant experience, technical capability to generate CDC-compliant data, and support for secure, HIPAA-compliant operations within U.S.-based data centers. Deliverables include annual subscriptions, system enhancements, and ongoing support, with proposals due by September 22, 2025, submitted electronically via Ohio Buys. The solicitation emphasizes strict adherence to state and federal IT policies, including data security and privacy standards derived from IRS Publication 1075, NIST 800-53, and FBI CJIS security requirements. Contractors must sign security addenda, maintain personnel background checks, and ensure subcontractor compliance with all safeguard obligations. The evaluation process will prioritize technical capability, experience, and cost, awarding points based on a detailed scoring matrix that considers system features, support services, and MBE participation. The award will be based on a "Best Overall Value" approach, with the highest-scoring proposal recommended for contract award. The contract will be formalized through an agreement signed by the Ohio Department of Health Director, with no explicit FAR clauses or standard federal contract forms specified. Payment procedures require monthly reporting of MBE-related expenditures, but no specific invoice submission method or designated contract administration contacts are detailed in the available documents. Overall, the contract mandates rigorous data security, programmatic capability, and compliance with federal and state standards, ensuring the delivery of an integrated, secure client management platform to support Ohio’s cancer screening and cardiovascular health initiatives.