ODH RFP Whole Geome Laboratory Information Management System- Bureau of Public Health Laboratory (ODHL)

The Ohio Department of Health (ODH), Bureau of Public Health Laboratory (ODHL), is currently performing whole genome sequencing (WGS) on clinical isolates for multiple infectious disease pathogens i.e. Bacterial foodborne illness as guided by CDC-PulseNet (Salmonella, Escherichia coli, Shigella, Vibrio, Campylobacter and Listeria), Viral gastroenteritis as guided by CDC-CaliciNet (Norovirus), Antimicrobial-resistant hospital-acquired pathogens as guided by CDC-ARLN (Klebsiella, Pseudomonas, Acinetobacter, Citrobacter, Morganella), Mycobacterium tuberculosis for predicted antimicrobial drug resistance and SARS-CoV-2 virus.To support wastewater genomic surveillance within the state of Ohio, sequencing efforts for identifying SARS-CoV-2 variants in wastewater are also being performed at ODHL. The purpose of this solicitation is to provide the ODHL with LIMS software that has sample tracking and workflow management for whole genome sequencing.
** This sourcing project has been exstended until 9/10/3/2026, 3:00 p.m.. Offerors will need to review the attached RFP DOH6146861269-Asthma Education: Building a System of Care to Improve Patient Compliance and Provider Confidence in the Medical Home Whole Geome Laboratory Information Management System for SRC0000041025. Each oOfferor must submit a technical proposal and cost proposal as part of its total proposal before the closing date and time, which is 8/257/2026 at 3:00PM. All tabs on the Excel cost form must be complete.. Please carefully review the technical evaluation criteria as shown in the RFP to understand the weight of each section once scored. OHIOBUYS TRAINING MATERIALSOhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/bidder-and-supplier-training/04-ob-training Technical Support: 1-877-644-6771To participate or submit an inquiry for this solicitation, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you need to seek technical support, clearly specify that you need access to an active OhioBuys solicitation. New bidders should register and access OhioBuys prior to a bid’s due date. Registering an OhioBuys account for your organization will ensure your company has access to, is familiar with, and is readily prepared to bid within OhioBuys when the time comes. To begin this process, navigate to https://ohiobuys.ohio.gov/ and click OhioBuys Log In. If you do not currently have an OH|ID, click Create Account; otherwise, enter your login credentials and click Log In. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. A valid OH|ID is required for each OhioBuys user.The Ohio Department of Health (ODH), Bureau of Public Health Laboratory (ODHL), is currently performing whole genome sequencing (WGS) on clinical isolates for multiple infectious disease pathogens i.e. Bacterial foodborne illness as guided by CDC-PulseNet (Salmonella, Escherichia coli, Shigella, Vibrio, Campylobacter and Listeria), Viral gastroenteritis as guided by CDC-CaliciNet (Norovirus), Antimicrobial-resistant hospital-acquired pathogens as guided by CDC-ARLN (Klebsiella, Pseudomonas, Acinetobacter, Citrobacter, Morganella), Mycobacterium tuberculosis for predicted antimicrobial drug resistance and SARS-CoV-2 virus.To support wastewater genomic surveillance within the state of Ohio, sequencing efforts for identifying SARS-CoV-2 variants in wastewater are also being performed at ODHL. The purpose of this solicitation is to provide the ODHL with LIMS software that has sample tracking and workflow management for whole genome sequencing.
Laboratory and Measuring and Observing and Testing Equipment
Items I1_000001 | Required Item | LIMS RFP | Estimated usage: 365.00000 | Unit: AMT | Requested delivery: 5/31/2027
Inquiries Inquiry 94455 | 1We respectfully requests the State's consideration of a two-week extension to the current proposal submission deadline. Given the scope and complexity of the requirements, along with the need to coordinate resources across multiple subject matter experts and ensure a complete, accurate, and high-quality response, an additional two weeks would provide vendors with sufficient time to prepare more comprehensive proposals that best address the State's objectives. Would the State consider extending the proposal due date by two (2) weeks to allow offerors additional time to finalize their responses?2The RFP references an MBE set-aside participation requirement. Can the State clarify whether participation by an MBE is a mandatory requirement for all responding vendors, or whether vendors may submit a proposal without an MBE partner if they can independently meet all solicitation requirements? We anticipate performing all work with our own personnel and resources and do not currently foresee the need to engage subcontractors to satisfy the scope of work or contractual requirements. As such, clarification regarding the applicability and mandatory nature of the MBE participation requirement would be appreciated.3Please clarify if the document titled "Data Security and Privacy Terms" should be signed and provided with vendor responses or if this is required only of the vendor of choice post the RFP submission deadline.4Please clarify if the document titled "Supplement A State IT Policy Standard and Service Requirements" should be completed and provided with vendor responses or if this is required only of the vendor of choice post the RFP submission deadline.5Please confirm whether SaaS (vendor-hosted) solutions are acceptable under this procurement.6What is the average annual volume of specimens processed?7How many users does the State anticipate will be accessing the LIMS at the same time (concurrent users)?8Please provide your test compendium or, if the complete compendium is not available, the number and types of testing the laboratory performs.9The RFP identifies a number of laboratory instruments requiring integration; however, it is unclear whether the list provided is exhaustive. To ensure vendors can accurately assess integration scope, effort, and associated costs, can the State provide a complete inventory of all instruments that will require interface development, including the manufacturer (make), model number, and any available middleware information for each instrument?10Is data migration in scope for this project?11Are there any desired 3rd party integrations or interfaces? Reference labs, interpretation vendors, state reporting, EMR's, etc.)12What is the size of the current database for hosting cost estimation? | Answer: 1 | Answered: We respectfully requests the State's consideration of a two-week extension to the current proposal submission deadline. Given the scope and complexity of the requirements, along with the need to coordinate resources across multiple subject matter experts and ensure a complete, accurate, and high-quality response, an additional two weeks would provide vendors with sufficient time to prepare more comprehensive proposals that best address the State's objectives. Would the State consider extending the proposal due date by two (2) weeks to allow offerors additional time to finalize their responses? Inquiry 1 | We respectfully requests the State's consideration of a two-week extension to the current proposal submission deadline. Given the scope and complexity of the requirements, along with the need to coordinate resources across multiple subject matter experts and ensure a complete, accurate, and high-quality response, an additional two weeks would provide vendors with sufficient time to prepare more comprehensive proposals that best address the State's objectives. Would the State consider extending the proposal due date by two (2) weeks to allow offerors additional time to finalize their responses? Inquiry 2 | The RFP references an MBE set-aside participation requirement. Can the State clarify whether participation by an MBE is a mandatory requirement for all responding vendors, or whether vendors may submit a proposal without an MBE partner if they can independently meet all solicitation requirements? We anticipate performing all work with our own personnel and resources and do not currently foresee the need to engage subcontractors to satisfy the scope of work or contractual requirements. As such, clarification regarding the applicability and mandatory nature of the MBE participation requirement would be appreciated. Inquiry 3 | Please clarify if the document titled "Data Security and Privacy Terms" should be signed and provided with vendor responses or if this is required only of the vendor of choice post the RFP submission deadline. Inquiry 4 | Please clarify if the document titled "Supplement A State IT Policy Standard and Service Requirements" should be completed and provided with vendor responses or if this is required only of the vendor of choice post the RFP submission deadline. Inquiry 5 | Please confirm whether SaaS (vendor-hosted) solutions are acceptable under this procurement. Inquiry 6 | What is the average annual volume of specimens processed? Inquiry 7 | How many users does the State anticipate will be accessing the LIMS at the same time (concurrent users)? Inquiry 8 | Please provide your test compendium or, if the complete compendium is not available, the number and types of testing the laboratory performs. Inquiry 9 | The RFP identifies a number of laboratory instruments requiring integration; however, it is unclear whether the list provided is exhaustive. To ensure vendors can accurately assess integration scope, effort, and associated costs, can the State provide a complete inventory of all instruments that will require interface development, including the manufacturer (make), model number, and any available middleware information for each instrument? Inquiry 10 | Is data migration in scope for this project? Inquiry 11 | Are there any desired 3rd party integrations or interfaces? Reference labs, interpretation vendors, state reporting, EMR's, etc.) Inquiry 12 | What is the size of the current database for hosting cost estimation? Inquiry 94458 | Regarding Direct Integration with ODH eLIMS What APIs are available? Are they REST, HL7, flat-file exchange, or another approach? Is the API documented? Is the integration expected to be bidirectional? | Answer: See the attached spreadsheet for anwers to all questions. | Answered: 8/13/2026 Inquiry 94462 | How many laboratory facilities are covered by this RFP? If more than one, how many of those locations perform lab work?What is the preferred deployment strategy (Big Bang, phased deployment by location or department, etc.)? | Answer: See the attached spreadsheet for anwers to all questions. | Answered: 8/13/2026 Inquiry 94832 | Clinisys is unable to agree with all the terms and conditions for OhioBuys or this RFP. There are also other software licensing contract terms that Clinisys would also prefer include or label for negotiations in the future. What would be the preferred way to list these exceptions and additional terms? | Answer: Clinisys is unable to agree with all the terms and conditions for OhioBuys or this RFP. There are also other software licensing contract terms that Clinisys would also prefer include or label for negotiations in the future. What would be the preferred way to list these exceptions and additional terms?Answer: If you cannot agree to the terms or any part of the solicitation, please refrein from bidding. Keep in mind, negotiations are done after an award recomendation. Thank you. | Answered: 8/19/2026 Inquiry 94835 | Per Deliverables 2.1 and 2.2, please confirm that the 30-day and 60-day milestones following contract award are intended to represent installation of the pre-production system in preparation for configuration and testing activities, rather than required production go-live dates. | Answer: Per Deliverables 2.1 and 2.2, please confirm that the 30-day and 60-day milestones following contract award are intended to represent installation of the pre-production system in preparation for configuration and testing activities, rather than required production go-live dates.ANSWER: Yes, the milestones are for testing activities. While these may not be set in stone, the milestones are interned to be estimated timelines. | Answered: 8/19/2026 Inquiry 94900 | Many of our previous questions are indicated to have been answered in a provided spreadsheet. However, I am not seeing this references spreadsheet of answers. Would you please confirm it has been provided as intended? If so, please provide instructions on how it can be viewed or downloaded. | Answer: Many of our previous questions are indicated to have been answered in a provided spreadsheet. However, I am not seeing this references spreadsheet of answers. Would you please confirm it has been provided as intended? If so, please provide instructions on how it can be viewed or downloaded.ANSWER: See the attached spreadsheet | Answered: 8/19/2026 Inquiry 94903 | Many of our previous questions are indicated to have been answered in a provided spreadsheet. However, I am not seeing this references spreadsheet of answers. Would you please confirm it has been provided as intended? If so, please provide instructions on how it can be viewed or downloaded. | Answer: See the attached please, thanks. | Answered: 8/19/2026