Texas Election Administration Management (TEAM) System Independent Technical Assessment

Solicitation Number 3815 is a Request for Proposal issued by the Texas Secretary of State for a six-week independent technical assessment of the Texas Election Administration Management (TEAM) system modernization project. The scope of work requires the selected contractor to evaluate technical architecture, code quality, infrastructure performance, database design, and alignment with statutory requirements, ultimately delivering a prioritized list of critical fixes and remediation strategies. The engagement begins from a kickoff date and may be extended at the sole discretion of the Secretary of State for further implementation support or oversight. Performance may be conducted remotely or on-site at provided SOS facilities. The contract will be awarded based on best value, with evaluation weights assigned as 40 percent to cost and financial proposals, 25 percent to technical methodology and RFP alignment, 25 percent to vendor experience and qualifications, and 10 percent to references and past history. Past performance is measured on a pass/fail basis via the Comptroller of Public Accounts Vendor Performance Tracking System. Proposals must be submitted electronically by November 23, 2026, and must include several required appendices, including a conflict of interest disclosure and a non-disclosure agreement. Contractors must adhere to strict compliance standards, including the SOS Prohibited Technology Policy, E-Verify usage, and Texas accessibility requirements under 1 T.A.C. Chapters 206 and 213. Insurance requirements include Commercial General Liability of 1 million dollars per occurrence and 2 million dollars aggregate, along with specific limits for workers compensation, employer liability, and automobile insurance. Payments are processed via reimbursement in accordance with the Texas Prompt Payment Act, with invoices due thirty calendar days after the receipt of service or a correct invoice.