ODOC-FY25-Mobile Driving Simulator Lab

SCOPE OF WORK/DELIVERABLES Scope of Work Requirements.
The vendor will be responsible for the following:
Provide an area in the center for “lecture style” training. (Seating area viewing large monitor*. Multiple storage areas, and any desks or counters shall be able to be stored away for floor space.) These can be depicted in conceptual drawings. 5 screen design provides the best ergonomically correct wide FOV (230° Horizontal Field of View), reducing SAS with the most accurate viewpoints to the end-user. Secondary LED Classroom *65” monitor (see note below under trailer spec.’s) OEM dash panels and other OEM parts & OEM Cab. Software loaded on a single PC that is equivalent to a gaming engine & virtual training world software, that provides game-like immersive realism for full trainee immersion and buy-in. Must provide the most realistic simulation offered in today's market. Two Year Warranty included, to further reduces the cost of operation of the driving simulator and pump panels. (Please provide quote for extended warranty / preventative & routine maintenance packages). Major component repairs, that would cause the OFA to delay or cancel training, shall be responded to, and addressed by the manufacturer in 24 hours or less. (No Exceptions). A single PC design provides easier maintenance and future ease of upgradeability at a far lower cost. Please see single PC attributes listed below: AMD Processor Chip or equivalent Three NVDIA 4070 GPU’s or equivalent Motherboard MSI gaming system or equivalent 128 GB RAM 1 TB Primary Hard Drive 1 TB Secondary hot-swappable backup hard drive.
VR Headset with See-Through Reality capability (SR). The augmented reality goggles add a dimension for trainee backing skills development and spatial awareness training.  Driving simulators that can seamlessly be linked to a side-mount or top-mount fire pump panel within a 53’ trailer. Side Mount pump panel comes with a 2-year warranty Pump panel simulator includes software that allows instructors to set up and then save, training situations that are combinations of water sources, intakes, pump configurations, discharges, water sinks, and other environmental and vehicle-related attributes. 53’ Trailer with these specifications: Fully R-13 Insulated Trailer Air-Ride Suspension System (No Exceptions) 38kw Diesel Generator (ex. Power Tech. or equivalent w/ horizonal air intake and exhaust)  Multiple Zone 42k or Higher BTU Ducted HVAC System Aluminum Drop Ceiling All LED Lighting (No Exceptions) Electric Flash Hydraulic Landing Gears Fully Skirted Underside 100 Gallon Diesel Fuel Tank (40 Hour Run Time) Entry Stairs, to be determined by customer (ex. platform, stow-away, manual fold -up still allowing for full door operation) Under Storage Area if Platform and Entry Stairs are chosen Student Bench Seating Area (please specify location and size) 65” Repeater Classroom LED Panel 55” Repeater Classroom LED Panel for Pump Simulator Custom Instructor Simulator Command Center Training Desk Area (Includes Instructor Chairs and Custom Instructor Student Monitoring Computers and Screens) Coin Mat Durable Flooring Tandem Axles ABS Brakes (No Exceptions) Screwless Exterior 1/2 “BCX” Plywood Walls / With All Walls Carpeted Trailer Wireless Network Communication System with External Antenna 36” x 80” Entry and Service Doors Simulator Access and Loading Doors 96” x 86” Generator Compartment with Acoustic Foam and Trailer Service Area Room / Storage Trailer Includes A 2-Year Warranty Exterior Convenience Outlets | Interior Convenience 110V Outlets Exterior CAT-6 Trailer Ethernet Connection for Simulator Updates and Troubleshooting Exterior: Provide an allowance for total wrap package of trailer for graphics) Rearview camera for trailer LED Lights provided at all steps and doors (No Exceptions)


Technical Proposal Score Sheet Scoring of Technical Proposal Technical Proposals will be collectively scored by a Proposal Review Team (PRT) appointed by COM. For each of the evaluation criteria given in the score sheet, reviewers will collectively judge whether the technical proposal does not meet, partially meets, meets or exceeds each criterion, and assign the appropriate point value. The scoring is by consensus and one official score sheet will be completed for each technical proposal that is scored.
Criteria for Considering the Cost Proposal The cost proposal will be reviewed by the PRT. The grand total of the vendor’s cost proposal will be divided by that vendor’s final technical proposal score. This compares the cost with the quality of the technical proposal, which will provide an average cost-per-quality point earned on the technical proposal.


COM may, at its sole discretion, negotiate with all technically qualifying vendors for a revised cost proposal.  Vendors may then: 1) Submit one last and best offer; 2) request that COM view its original cost proposal as its last and best offer; or 3) May formally withdraw from further consideration. The vendor shall formally indicate its choice according to directions provided by COM at that time.  Upon receipt of all last and best offers, COM will then consider those vendors’ revised cost proposals.
Initial Qualifying Criteria The proposal must meet all of the following proposal acceptance criteria in order to be considered for further evaluation.  Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.


ITEM#PROPOSAL ACCEPTANCE CRITERIAYESNO1Provide three (3) examples of previous builds on mobile driving/pump simulation training trailers for fire and emergency medical services apparatus.     2Provide education and qualifications for all individuals within the company that play a role on the project. Define the role of each participant and specific contributions to each role on the project.   3Demonstrate the ability to provide the product on or before May 1, 2025, and training of product usage.      
Criteria for Scoring of Technical Proposal Qualifying technical proposals will be collectively scored by a Proposal Review Team (PRT) appointed by COM.  For each of the evaluation criteria given in the following score sheet, reviewers will collectively judge whether the technical proposal exceeds, meets, partially meets or does not meet the requirements expressed in the RFP, and assign the appropriate point value, as follows:


06810Does Not Meet RequirementPartially Meets RequirementMeets RequirementExceeds Requirement                     Technical Performance Scoring Definitions:                    “Does Not Meet Requirement”- A particular RFP requirement was not addressed in the vendor’s proposal, Score: 0“Partially Meets Requirement”-Vendor proposal demonstrates some attempt at meeting a particular RFP requirement, but that attempt falls below acceptable level, Score: 6“Meets Requirement”-Vendor proposal fulfills a particular RFP requirement in all material respects, potentially with only minor, non-substantial deviation, Score: 8“Exceeds Requirement”-Vendor proposal fulfills a particular RFP requirement in all material respects, and offers some additional level of quality in excess of COM expectations, Score: 10A technical proposal’s total score will be the sum of the point value for all the evaluation criteria. The review team will collectively score each individual qualifying proposal. Technical proposals which do not meet or exceed a total score of at least 1000 points (a score which represents that the selected vendor has the capability to successfully perform the project/program services) out of a maximum of 1250 points, will be disqualified from further consideration, and its cost proposal will neither be opened nor considered. Only those vendors whose Technical Proposals meet or exceed the minimum required technical points will advance in the evaluation process.ITEM #EVALUATION CRITERIAWeightingDoesn’t Meet0PartiallyMeets6Meets8Exceeds10WORK REQUIREMENTS     1Provide three (3) examples of previous builds on mobile driving/pump simulation training trailers for fire and emergency medical services apparatus.   20    2Provide education and qualifications for all individuals within the company that play a role on the project. Define the role of each participant and specific contributions to each role on the project. 10    3Demonstrate the ability to provide the product on or before May 1, 2025, and training of product usage.  10    4Section 2.1.25    5Section 2.1.35    6Section 2.1.45    7Section 2.1.55    8Section 2.1.65    9Section 2.1.75    10Section 2.1.820    11Section 2.1.95    12Section 2.1.105    13Section 2.1.115    14Section 2.1.125    15Section 2.1.135    16Section 2.1.1410    Column Subtotal of "Partially Meets" points     Column Subtotal of "Meets" points     Column Subtotal of "Exceeds" points     GRAND TOTAL SCORE:     Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum technical score of 1000 points?Yes__________           No_____________                                   (If “No” vendor’s Cost Proposal will NOT be opened)Cost Per Quality PointVendors Total Submitted Cost: ________________ / Grand Total Technical Score: ______________Cost per Quality Point: _______________The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.If COM finds that one or more Proposals should be given further consideration, COM may select one or more of the highest-ranking Proposals to move to the next phase.  COM may alternatively choose to bypass any or all subsequent phases and make an award based solely on the Proposal evaluation phase.