ODOC - Gym Equipment Maintenance Services

Overview
The Ohio Fire Academy is seeking proposals from qualified vendors for the service and maintenance of multiple pieces of exercise equipment that is used in our daily physical fitness programs.  The selected vendor will be responsible for specific services the Ohio Fire Academy requires for each type of equipment. All service requirements must be met, serviced, and reported upon no less than quarterly.  All scheduled service visits must be pre-planned and approved by a staff member of the Ohio Fire Academy no less than 60 days in advance.                                                                CONTRACT CHECK LIST
Treadmills
Check walking belt and deck surface for wear Clean/Vacuum motor compartment Check for wear of drive belt Check drive belt for proper tension and adjust if necessary Check all electrical connections Check condition of line cord (Insulation, prongs) Check operation of machine Speed Incline Programs Heart Rate
Adjust Walking Belt as needed Centering Tensioning
Clean loose debris from under treadmill Clean exterior of treadmill

Bikes - Standard Check operation of machine Check condition of drive belt, tension belt and/or chain Lubricate chain* Check position and adjust resistance mechanism Check alternator brushes for wear, if applicable Check electrical connections Check crank bearings and tighten if necessary Clean interior and exterior of bike
Airdynes Check for proper operation Tension primary and secondary chains and inspect for wear Check crank arms and pedals for play Tighten wedge pins Tighten bottom bracket bearing cartridge retaining ring Check condition of bearing cartridge Inspect and tighten pivot bolts Clean machine
Ellipticals Check for proper operation Check condition and tension of drive belts Tighten linkage assemblies if required Lubricate required pivot points Clean interior and exterior of machine Check resistance mechanism for alignment and/or wear Check alternator brushes if applicable
Multi-Station Selectorized Check for loose bolts Check tension of cables and adjust if necessary Check condition of cables or belts Lubricate guide rods Check condition of pulleys and upholstery Check for excessive play in moving assemblies Check bearings for wear Clean machine Check for proper operation
Single-Station Selectorized Same as multi-station
Freeweight Equipment Check bolts Lubricate pivot points if required Check upholstery for wear Clean machine if necessary
 
Proposal Submission Requirements
Vendors must submit the following information as part of their proposal:                -Company Profile: Brief description of your company, including years in business and experience with similar projects.                -Product Details: Information about the method and tools used to deliver quality service.                -Pricing: A breakdown of costs for all services listed.                -Proposed Maintenance Schedule                -Quality Assurance: Details on how maintenance will be tracked and reported.                -References: At least two references from clients with similar purchases.  Evaluation Criteria
Proposals will be evaluated based on:                -Product Quality and Specifications: Compliance with requirements outlined in SOW.                -Price: Cost-effectiveness while meeting required specifications.                -Vendor Reputation: Previous experience, customer satisfaction, and references.                -Warranty and Support: Length and comprehensiveness of the warranty and available support services.Please contact Eric Doernhoefer with any questionsEric DoernhoeferPhysical Training OfficerOhio Department of CommerceDivision77 South High StreetColumbus, Ohio 43215P: 614-752-7202C: contact@example.gov com.ohio.gov