OEMSRP & MAS FOR HOLGAR GENERATORS

The solicitation for OEMSRP & MAS FOR HOLGAR GENERATORS, issued by the East Baton Rouge City Parish Purchasing Division in Louisiana, seeks vendors to supply original equipment manufacturer replacement parts and associated services for Holgar generators under an indefinite quantity contract. Bids are due by August 10, 2026, and must be submitted either through the Central Bidding portal or in person at the Purchasing Division office in Baton Rouge, with no fax or email submissions allowed. The contract requires all delivered parts to be new, current-production items with a minimum one-year warranty, and all freight charges must be prepaid under F.O.B. Destination terms. Evaluation is based on a Lowest Price Technically Acceptable model, with award determined by the lowest total weighted score derived from three cost components: hourly labor rates for work performed at the contractor’s facility, restocking charges as a percentage of part costs, and discounts on OEM replacement parts, excluding items over $5,000. An agency-estimated $5,000 for parts purchases is provided but excluded from the weighted calculation. The contract includes stringent labor and workforce compliance obligations derived from the H-2B visa program, mandating that contractors pay prevailing wages, provide biweekly pay, guarantee at least 35 hours of work weekly, cover all visa and transportation expenses for foreign workers, and provide compliant housing. Contractors must also adhere to federal labor laws including the Davis-Bacon Act, Copeland Anti-Kickback Act, and Contract Work Hours and Safety Standards Act, while providing Safety Data Sheets for all hazardous materials before work begins. Cybersecurity training per Louisiana state law is required for personnel with IT access. Additionally, vendors must demonstrate good faith efforts to subcontract with certified small, minority-, and women-owned businesses through Louisiana’s certification system and comply with the Byrd Anti-Lobbying Act, Fair Chance Ordinance, and Louisiana’s preference for locally produced goods. All offers must include product labels, EPA registration numbers, and MSDS for hazardous items, with no bar-coding or MIL-STD packaging requirements specified. The contract is subject to fund availability, payments are made Net 30 days after receipt of proper invoices, and all work must be performed within East Baton Rouge Parish. No formal contract type (e.g., IDIQ) or maximum value is defined, and no designated COR, COTR, or PCO is named, with all administrative functions routed through the Purchasing Division.