This Solicitation opportunity from Ohio was posted on March 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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OhioMHAS Projects for Assistance in Transition for Homelessness and Homeless Management Information Systems (HMIS) Consultant

Closed

SRC0000028769State & Local

Submission Closed03/26/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 621330

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AI Contract Overview

The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is addressing the challenges faced by individuals experiencing homelessness by improving mental health and addiction services through a state-wide approach. Aiming to enhance service quality, efficiency, and outcomes, OhioMHAS is implementing a Homeless Management Information System (HMIS) as part of the Projects for Assistance in Transition from Homelessness (PATH) program. Mandated by the Department of Housing and Urban Development since 2014, HMIS establishes standardized data collection across service providers, facilitating a more integrated response to homelessness. The current contract emphasizes the improvement of data quality and the effective use of HMIS to ensure compliance with regulatory standards. The contracted consultant will collaborate with PATH providers and Continuums of Care (CoCs), responsible for overseeing homeless support services, to achieve defined deliverables. These include conducting a needs assessment, developing tailored training plans, and providing technical assistance to enhance data entry accuracy and reporting. Specific responsibilities involve resolving warnings and errors in reports and ensuring that CoC HMIS Administrators follow PATH data standards. The work will occur across Ohio from April 1, 2025, to June 30, 2025, with the goal of improving the outcomes for homelessness services aligned with OhioMHAS's leadership in mental health and addiction services.

General Info

OhioMHAS improves homelessness services through HMIS, enhancing data quality and compliance.

Agency

Ohio Department of Mental Health - Financial Management

NAICS

621330 - Offices of Mental Health Practitioners (except Physicians)

Place of Performance

OH, USA

Set-Aside

NONE

Documents

OhioMHAS HMIS Consultant RFP SFY 2025

rfp

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedMar 12

Solicitation

Notice updatedMar 12

Response deadline changed from Apr 18, 2025 to Mar 26, 2025. NAICS code changed from 518210 to 621330.

Response DeadlineMar 26

Deadline has passed

Submission Closed

03/26/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyOhio Department of Mental Health - Financial Management

ContactsNo contacts available

OfficeN/A

Organization / AgencyOhio Department of Mental Health - Financial Management

Office AddressN/A

ContactsNo contact information available

Full Description

MISSION & GUIDING PRINCIPLES
The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens. PURPOSE
The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking proposals from qualified contractors to provide Homeless Management Information System (HMIS) technical assistance and training to the Projects for Assistance in Transition from Homelessness (PATH) providers to improve the quality, efficiency, and outcomes of services for people experiencing homelessness. The objectives for this project are: 1) To ensure effective use of HMIS; 2) Compliance with regulatory requirements; 3) Improve Data Quality; 4) Enhance coordination with the Continuum of Care (CoC); and 5) Improve Outcomes. BACKGROUND
In 2014, the Department of Housing and Urban Development (HUD) required the use of HMIS for all PATH programs. The implementation of HMIS for PATH programs allowed for more standardized and comprehensive data collection across services providers, contributing to a more effective and streamlined approach to addressing homelessness. In Ohio, the CoC is the local planning body that coordinates homeless services and one of its key resposibilities is oversight of the implementation and management of HMIS. There are nine CoC’s in Ohio each of them have separate HMIS systems and separate HMIS vedors. Because there is not centralized oversight of HMIS data, this can cause inconsistent data reporting across the state. In addition, some of the CoC’s support the HMIS PATH Data Standards and some do not causing data quality issues. SCOPE OF WORK AND DELIVERABLES
The PATH Project Director is looking to hire a contractor to assist PATH providers with their HMIS data entry, assist with resolving warnings and errors in their reports and enhance coordination with the CoC. The contractor will fulfill the following deliverables:1) Conduct needs assessment and submit report including a timeline to address each deliverable. The contractor should conduct meetings with PATH providers, Behavioral Health Boards, CoC HMIS Administrators, and the State PATH Contact (SPC) to understand the individual needs of each provider.2) Develop a training plan tailored for each PATH provider. This should include both initial and ongoing training needs.3) Provide technical assistance and training to each PATH provider based on the individual training plan.4) Ensure consistent reporting and increased data quality for all PATH providers.5) Work with CoC HMIS Administrators to provide training and technical assistance to ensure they are following the PATH data standards MINIMUM QUALIFICATIONS OF CONTRACTOR
The ideal candidate will have experience consulting with a statewide PATH program on the specific deliverables outlined in Section IV. Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.