OhioMHAS Template

MISSION & GUIDING PRINCIPLES
The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.   PURPOSE
The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking proposals from qualified contractors to serve as a federal awards compliance, administration, and oversight consultant. The consultant will perform an analysis of the Department’s existing policies, procedures, and practices to evaluate compliance with relevant federal regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; perform substantive audit procedures to test effective implementation of existing internal controls; and produce documents including a risk assessment, internal controls and oversight assessment, and a final report.  BACKGROUND
            OhioMHAS administers approximately $200 million in federal grant awards each year. The majority of these federal grants originate from the federal Substance Abuse and Mental Health Services Administration (SAMHSA), an agency within the U.S. Department of Health and Human Services. Most of this grant funding is passed through to local government partners and care providers.  SCOPE OF WORK AND DELIVERABLES
Risk Assessment: The consultant will analyze current procedures related to federal grant administration and oversight and produce a preliminary risk assessment report which identifies areas where risks may exist for the Department and subawardees related to compliance, management of funds, oversight practices, or effectiveness or efficiencies related to the usage of grant funds. Internal Controls and Oversight Assessment: In relation to identified risk factors, the consultant will assess the Department’s relevant internal controls and oversight procedures over contractors and subrecipients and produce a report that evaluates the effectiveness of existing controls. This assessment should include analysis of the division of monitoring and oversight responsibilities between prime grant recipients and first and second-tier subawardees. Substantive Audit Procedures: As necessary and at the direction of the Department, the consultant will perform tests of relevant controls in relation to identified risk factors to test that internal controls have been implemented effectively. The consultant will produce a report that assesses the extent to which controls have been effectively implemented.     Final Report: The consultant will produce a final report that identifies any areas in which the Department should improve processes and procedures to ensure compliance with federal grant management regulations and to enhance controls to ensure proper and effective management of funds, including at the subrecipient level. This final report will provide detailed recommendations for changes to Department practices and internal controls to enhance the mitigation of risks related to federal grant administration and oversight. Policies and Procedures: The consultant will produce drafts of policies and procedures for the Department to adopt in order to implement any recommendations of the final report. Monitoring and Audit Materials: The consultant will produce drafts of documents and templates to be used by the Department in the performance of standardized financial monitoring and audit procedures, including checklists, forms, and questionnaires.
 
MINIMUM QUALIFICATIONS OF CONTRACTOR
 Proposers must demonstrate at least five (5) years experience doing all the following:--Consulting on the administration of federal awards, including extensive knowledge of US federal grant policies and regulations, including 2 CFR Part 200 and 45 CFR Part 75;--Consulting on internal financial controls;--Performing financial reviews, including audits and/or compliance examinations;--Collecting, compiling, and analyzing qualitative and quantitative data; and--Preparing reports containing findings and recommendationsProposers must submit at least three references from individuals who can attest to their experience in conducting projects of similar scope. Information regarding each reference should include the individual’s name, address, telephone number, and email address.Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.