OLD HILO MEMORIAL HOSPITAL RE-ROOFING & SELECTIVE DEMOLITION, Piihonua, South Hilo, Hawaii

NOTICE TO BIDDERS (Chapter 103D, HRS) ELECTRONIC SEALED BIDS for furnishing all tools, equipment, materials and labor necessary for the construction of “OLD HILO MEMORIAL HOSPITAL RE-ROOFING & SELECTIVE DEMOLITION,” Job No. H-4743, Pi‘ihonua, South Hilo, Hawai‘i, will be received and recorded immediately via the Public Purchase System until 2:00 p.m., Hawai‘i Standard Time, on September 25, 2025. Electronic bids shall be submitted via the Public Purchase System, otherwise the bids shall not be opened or considered. Also, bids received after the time fixed for opening will not be considered. This project generally consists of the replacement of the roofs, repair of roof framing, selective interior demolition consisting of the removal of interior partitions, suspended ceilings, flooring finishes, lighting, electrical wiring, and plumbing of the buildings at 34 Rainbow Drive in South Hilo. The demolition and renovation will involve the removal of hazardous materials such as asbestos, lead, arsenic containing material, mold and soil containing pesticides. Exterior work includes tree trimming and tree removal, installation of two underground injection wells with drain line connections. Provide carpentry, exterior painting, sheet metal work and insulation as part of the reroofing and all related work in accordance with the plans and specifications. To be eligible to submit a bid, the Bidder must possess a valid State of Hawai‘i, General Engineering Contractor’s License “A” or General Building Contractor’s License “B”. See Special Notice to Bidders for licensing requirements. Prospective Bidders and all parties interested in accessing the plans, specifications, terms and conditions, proposal, and addenda must be registered as a Public Purchase Vendor, Hawaii Region, and Hawaii County Agency. New Vendors should click on the link to Public Purchase provided on the www.hawaiicounty.gov webpage or go to www.publicpurchase.com to initiate the registration process. Bids shall be submitted via the Public Purchase System. Confidential material shall be readily separable from the bid in order to facilitate public inspection of the nonconfidential portion of the bid. Prospective Bidders must file with the Director of Public Works their “Intent to Bid.” The Prospective Bidder’s Intent to Bid must be received by the Administration Office, Department of Public Works no later than 4:30 p.m., TEN (10) calendar days prior to the bid opening date. If the tenth day is on a Saturday, Sunday or State holiday, the Intent to Bid is due on the next working day following the due date. The Intent to Bid form is available at the Administration Office, Department of Public Works, Phone: +1 (555) 000-0000 and for electronic download at the Public Purchase website: www.publicpurchase.com . This project is being supported in whole or in part by federal award number B-23-CP-HI-0481 awarded to the County of Hawaiʻi by the Community Planning and Development Office of the U.S. Office of Housing and Urban Development. Prospective bidders and subrecipients must be registered under Federal Systems Award Management (SAM) and have a unique entity identifier (UEI) prior to submitting of bid and shall continue to be registered until the time of award, during performance and through final payment of the contract, resulting from this solicitation. Bidders who do not have an active SAM registration at the time of submitting of bid will be a cause for rejection of bid. Bidders are required to adhere to the Special Provisions for Projects funded by the County of Hawaiʻi and Office of Community Planning and Development of the U.S. Department of Housing and Urban Development, as incorporated herein. All prospective bidders/offerors are invited to attend a pre-bid conference to be held on August 18, 2025, at 9:30 a.m., Hawai‘i Standard Time, via ZoomGov and at the East Hawai‘i Office of Housing and Community Development, 1990 Kinoole Street, #102, Conference Room #104, Hilo, Hawai‘i 96720. To join the ZoomGov meeting, follow the link: https://www.zoomgov.com/j/1607369611?pwd=PPHrIDO9cgaRuCZ0ZFUduaE2EEoqDV.1 Meeting ID: +1 (555) 000-0000 Passcode: 698014 One tap mobile +16692545252,,1607369611# US (San Jose) +16692161590,,1607369611# US (San Jose) Attendance at the pre-bid conference is not a condition for submitting a bid; however, it is strongly encouraged. Subcontractors and union representatives are invited but not required to attend. The conference is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and all technical aspects of the project. The conference will also address the minimum subcontractor listing requirements for the project. If you are attending the pre-bid conference, email contact@example.gov with your name, company name, and a phone number in order to be included on the attendance sheet. A site visit will follow the pre-bid conference for bidders desiring to visit the site as part of the pre-bid meeting. The project site can only be visited by appointment scheduled with OHCD. As a courtesy, please email contact@example.gov to confirm your request for a site visit. Due to the nature of this project, all prospective bidders/offerors are strongly encouraged to attend the pre-bid conference and site visit. Request for Substitutions (RFS) must be sent in electronic PDF format via email to contact@example.gov . Late submittals of RFSs will not be answered. The original executed and notarized Standard Qualification Questionnaire for Offerors form “SQQO” must be received by the Administration Office, Department of Public Works, no less than FORTY-EIGHT (48) hours prior to the 2:00 p.m. bid opening so it may be evaluated and approved by the County of Hawai‘i, Department of Public Works prior to bid opening. Please submit said form to allow for evaluation and approval by our office if such form had not been evaluated, approved and filed within the TWELVE (12) months, if there is any change in your previous responses as they relate to this project, or if additional information is requested. The SQQO form is available in hard copy at the Administration Office, Department of Public Works, Phone: +1 (555) 000-0000 and for electronic download at the Public Purchase website: www.publicpurchase.com . The bid opening required for this project (if any, as set forth above) are scheduled at venues that are accessible to persons with disabilities. To request an auxiliary aid or for language interpretation services, please contact the Department of Public Works at +1 (555) 000-0000 no less than FIVE (5) working days prior to the established meeting date(s). The Director of Public Works reserves the right to reject any or all bids and to waive any informalities. No Bidder may withdraw its bid after the hour set for the opening thereof or before the award of the contract, unless said award is delayed for a period exceeding ONE HUNDRED TWENTY (120) consecutive calendar days. County of Hawai‘i is an Equal Opportunity Provider and Employer. Neil A. Azevedo, Acting Director Department of Public Works County of Hawai‘i State of Hawai‘i ~ Hawai‘i Awards & Notices Data System (HANDS) Public Purchase, Electronic Procurement System Publication Date: August 4, 2025 Submit all questions via Public Purchase The Proposal must be downloaded, completed, signed, and uploaded with your bid submission. Please email your Request for Substitutions (PDF docs), if any, directly to contact@example.gov.