On-Call Construction Management, Inspection, And Testing Services

The City of Vacaville is seeking qualified firms to join an on-call roster for construction management, inspection, and testing services supporting its water and wastewater capital improvement programs, divided into two categories: Above-Ground Utility Facilities such as pump stations and treatment plants, and Below-Ground Utility Infrastructure including pipelines and trenchless rehabilitation methods. This solicitation is not for a specific project but to establish a pre-qualified pool of consultants who will be selected for future task orders under an indefinite delivery/indefinite quantity (IDIQ) model. Respondents must submit a Statement of Qualifications (SOQ) with comprehensive details on firm capabilities, key personnel resumes, reference projects, and a separate sealed fee schedule containing proposed hourly rates. The SOQ is capped at 15 pages for a single category or 30 pages for both, excluding appendices such as resumes and reference sheets. All submissions must be electronically delivered as PDFs by the deadline of August 11, 2026, with the fee schedule submitted as a distinct, labeled, and sealed document. Evaluation is based on a best-value trade-off approach, prioritizing technical merit over cost. The qualifications of the firm and its assigned personnel carry the most weight at 50%, followed by relevant experience with comparable water and wastewater projects at 25%, the reasonableness of proposed hourly rates at 15%, and the quality of past performance references at 10%. Firms must demonstrate proven expertise in complying with applicable state and federal regulations including Title 22, NPDES, California Labor Code prevailing wage requirements, DIR registration, and standards from AWWA, NASSCO, ICC, and AWS. Selected firms must agree to execute the City’s standard Consultant Agreement without modification, maintain required insurance coverage including $2 million in general liability and professional liability, comply with Form 700 filing for key personnel, and adhere to strict ethical standards prohibiting conflicts of interest or improper influence. Performance occurs at City facilities in Vacaville, with inspections and acceptance occurring on-site, and invoicing tied to monthly progress reports based on percent complete. All submitted materials become public record under the California Public Records Act, and failure to meet submission requirements, including late delivery or incomplete documentation, results in non-responsiveness.