On-Call Fencing Maintenance And Repair Services

The City of Morgan Hill is soliciting on-call fencing maintenance and repair services through a non-federal, locally administered procurement under solicitation number 20260805024, with a bid deadline of September 8, 2026. The contract is structured as an indefinite-delivery, indefinite-quantity (IDIQ)-type agreement with a base term of two years from January 1, 2027, to December 31, 2028, and the potential for up to three one-year extensions at the City’s discretion, each capped at 105% of the prior year’s maximum funding. The total not-to-exceed value for the base term is $220,000, with no guaranteed minimum work or funding. Services are performed on an as-needed basis across City facilities in Morgan Hill, California, with contractors required to provide 24/7/365 emergency response capability and to comply with California Public Contract Code § 7106 and other state and local laws. Contractors must hold a valid CSLB C-13 fencing license and obtain a City business license, and all work must meet professional industry standards with a one-year warranty on completed repairs. Evaluation for award follows a best-value trade-off methodology, with a total of 100 points allocated between technical qualifications (maximum 40 points) and cost (maximum 60 points). Proposals must score at least 30 points on technical merit to enter the cost evaluation phase. Technical criteria include previous experience with similar public facility fencing services, client assessments of performance and quality, communication and electronic reporting systems, and staff qualifications. Cost scoring is based on a point-based system that awards maximum points for the lowest hourly rates across six labor categories, including journeyperson-laborers and foreman rates for weekday, evening, weekend, and holiday services. Submission requirements mandate a single PDF package electronically mailed to cynthia.iwanaga@morganhill.ca.gov with a specific subject line, including six mandatory attachments: cost schedule, technical responses (limited to 20 pages), wage theft prevention certification, acceptance of terms, non-collusion declaration, and subcontractor list. Bidders must also certify compliance with labor laws including prevailing wage, payroll recordkeeping, and apprenticeship requirements, and provide insurance with the City named as additional insured, with waiver of subrogation and primary status. All proposals become public records unless trade secret exemptions are legally justified