On-Call for Services and Materials Under $100,000

Beaufort County has issued a Request for Qualifications (RFQ 033028) seeking vendors to be placed on an On-Call list for provision of services and materials valued under $100,000. The solicitation, effective from March 10, 2025, with responses due by March 30, 2028, targets vendors offering services and materials specifically within the disciplines outlined in the scope of work. The procurement aims to support County operations within North Carolina, emphasizing professional consulting services that include work plan development, scheduling, and project execution under County supervision. All proposals must comply with Title VI non-discrimination policies and other applicable federal and state affirmative action requirements. Vendors are encouraged to submit their qualifications electronically via the County’s Procurement Portal, adhering to the stated submission procedures, deadlines, and County rights regarding contract award, negotiation, and cancellation. The contract framework employs county-level standard clauses covering excusable delays, indemnity, termination for default, gratuities prohibition, and provisions for deviations and alternate proposals. Although detailed evaluation criteria were not provided, awards will be based on proposals judged most advantageous to the County, balancing price and other factors. Special contract conditions require adherence to funding contingencies, audit rights with a three-year record retention period post-final payment, and strict ethical standards including a prohibition on gratuities. Contractors must mark proprietary information as confidential where applicable. Performance locations are within Beaufort County, and while no pricing structure or specific period of performance dates are clarified, scheduling flexibility and timely service delivery are critical. The solicitation does not mandate submission of Unique Entity IDs (UEI) or socioeconomic status certifications, and it lacks specific invoicing or payment instructions. Vendors must also disclose any relevant litigation or debarment history as part of the representations and certifications process.