On-Call for Services and Materials Under $100,000

Beaufort County is soliciting Qualification Statements through RFQ 033028 to establish an on-call vendor list for professional and construction-related services and materials for projects valued under $100,000. The scope of work covers multiple disciplines, including asphalt, automotive, electrical, HVAC, excavation, and hazardous materials remediation. The contract is structured as an indefinite-delivery arrangement with a one-year term and two optional one-year renewals, where projects are awarded on a rotating basis among pre-qualified vendors. All work must be performed directly by the vendor, as the use of subcontractors or third-party sellers is prohibited. Qualified vendors will be evaluated based on three equally weighted factors: their proven track record through references, scheduling flexibility, and the ability to perform services without subcontractors. Each factor is assessed on a pass/fail basis, and the final award is determined via a trade-off process to identify the most advantageous offeror. Vendors must meet stringent insurance requirements, including a $2 million umbrella liability policy and $1 million in professional liability coverage. Submissions must be made electronically through the Beaufort County Procurement Portal by March 30, 2028. The contract includes specific provisions for indemnification, a three-year record retention requirement for audits, and a funding contingency clause that allows for termination if funds are not appropriated by the County Council.