On-Call Professional Architectural Services

The contract for on-call professional architectural services issued by San Bernardino County’s Department of Public Works – Special Districts is designed to establish a pool of qualified architectural firms capable of providing design, construction administration, ADA compliance, and related services across various county facilities and districts within California. The solicitation, posted in November 2025 with a deadline in December 2025, seeks proposals for projects with an estimated total contract value ranging from $500,000 to $2 million over a five-year period. The scope encompasses a broad array of tasks including preparation of design documents, cost estimates, site visits, project oversight, and final inspections, all aligned with applicable building codes, ADA standards, and California Labor Code requirements. The county emphasizes a comprehensive evaluation process, prioritizing qualifications, experience, technical approach, and references, with a weighted focus on qualifications and technical merit, and a trade-off award basis that considers cost during negotiations. The contractual framework references standard provisions for work authorization, ownership of documents, and responsibilities, with specific emphasis on authorized personnel within the department who can approve work, ensuring proper oversight. The sample contracts and exhibits outline responsibilities such as providing design services, meeting quality standards, and adhering to legal and environmental policies. The performance period extends from early 2026 through mid-2030, with performance to be conducted primarily at county facilities in California. The procurement process mandates detailed proposal submissions, including separate fee proposals, and specifies that proposals be delivered electronically via a county system or in sealed hard copies, with clear formatting and organizational requirements. The contract clauses include provisions on succession, assignment restrictions, and termination due to incapacity, but do not specify security, OCI, or option clauses, focusing instead on the general legal and administrative obligations necessary for a professional architectural services contract.