On-Call Professional Services: Monitoring Of Disaster Debris Removal And Relate

The Town of Simsbury is issuing a request for proposals to secure on-call professional services for monitoring disaster debris removal and related emergency management activities. The contract aims to engage qualified vendors experienced in adhering to all applicable state and federal emergency agency guidelines, with an estimated value ranging from 500,000 to 2 million dollars. The scope involves providing oversight, documentation, and compliance monitoring during disaster debris operations, with the contract period spanning from August 21, 2025, to September 9, 2025. Bids must be submitted in sealed form to the Town’s Director of Finance by 10:00 AM on September 9, 2025, with all specifications and bidding documents accessible electronically via the Town’s official website, as physical copies will not be mailed or faxed. The procurement process is open to all vendors without specific set-aside restrictions, and the solicitation emphasizes compliance with relevant emergency agency guidelines but does not incorporate or reference any specific federal or state contract clauses, FAR provisions, or detailed evaluation criteria within the available documentation. The contract is service-oriented, with no line items or detailed pricing schedules included in the solicitation; instead, vendors are expected to propose their costs based on the scope of work. Administrative contacts include Chris Petron for inquiries and Amy Meriwether for bid submission, with the process governed by general submission instructions and standard delivery terms (FOB Destination). The documentation underscores the importance of experience and regulatory compliance but does not specify additional contractual clauses, performance standards, or certification requirements beyond the general scope of emergency preparedness and debris monitoring expertise.