On-Call Pump Repair Services

The Coachella Valley Water District is soliciting proposals for on-call pump repair services under solicitation number 20260722075, with responses due by August 11, 2026. The contract requires a contractor to provide comprehensive maintenance, inspection, repair, rehabilitation, and testing for multiple pump types including centrifugal, progressive cavity, vertical turbine, submersible, and booster pumps, all performed at the contractor’s fully equipped facility. The District will handle pump removal and transportation to the contractor’s site, while the contractor must perform complete tear-down, cleaning, coating, balancing, and machining of obsolete parts, ensuring repairs meet strict technical standards such as a Total Indicator Reading between .002” and .004”, impeller balance levels of 2 W/N, and full assembly balance of 4 W/N. Repairs must use 416 stainless steel shafts with no more than .002” runout and approved coatings like Proline Imperium or dielectric black, with all work covered by a one-year warranty and documented through detailed tear-down and as-left reports. Performance is guided by Exhibit A with emergency response required within 12 hours, and no guaranteed minimum volume of work is specified, making this an indefinite-delivery, indefinite-quantity arrangement. The evaluation process is based on a best-value trade-off approach, with equal weighting (25 points each) assigned to the firm’s qualifications and experience, staff expertise, understanding of the scope of work, and the cost proposal, with interviews potentially adding up to 25 additional points. Proposal submissions must be divided into two PDF files uploaded via the PlanetBids portal: a technical proposal limited to 25 pages excluding attachments and a separate cost proposal using District Form F. Mandatory supporting documents include attachments A through F covering signature authorization, non-collusion, conflict of interest, references, Executive Order N-6-22 sanctions compliance, and cost data. The contractor must comply with California prevailing wage laws, maintain required insurance coverage naming CVWD as an additional insured with waiver of subrogation, verify subcontractor compliance, and adhere to strict personnel assignment rules including prior approval for changes and potential removal of staff. Sanctions compliance under Executive Order N-6-22 is mandatory and flows down to subcontractors. No federal acquisition regulation clauses are incorporated; instead, custom clauses address insurance, indemnification, records, enforcement, and non-discrimination. Payment is due within 30 days