On-Call Tree Removal and Pruning

The City of Rock Hill, South Carolina, is seeking proposals from qualified companies to provide on-call tree removal and pruning services on an as-needed basis, with an initial contract period of 36 months and options for two 12-month renewals. The contract, estimated to be valued between 50,000 and 250,000 dollars, emphasizes high standards of work quality, safety, and compliance with industry standards such as ANSI A300 Part 7, ANSI Z133.1, and ISA Best Management Practices. Proposals must be submitted electronically through the City’s eProcurement Portal by December 4, 2025, and should include a completed Pricing Proposal Form, references, licensing, insurance documentation, and other supporting materials. The City intends to award multiple contracts to facilitate rotation among selected vendors, with performance approval required for each task before deemed complete. The contractual framework is governed by custom terms and conditions rather than federal FAR clauses, with key provisions covering scope of work, insurance, indemnification, compliance with applicable laws, and dispute resolution. The agreement stipulates that all work must be performed in a workmanlike manner, adhering to safety and industry standards, and subject to inspection and approval by the City. Payment terms are based on monthly invoicing, with the City reserving the right to withhold up to 10% retainage until satisfactory completion of services. The contract emphasizes responsible personnel qualifications, safety protocols, and strict adherence to legal and regulatory requirements, including certifications related to suspension, debarment, and immigration laws. Overall, the City seeks reliable, experienced contractors capable of delivering high-quality tree maintenance services on an on-call basis, ensuring safety, efficiency, and compliance throughout the contract duration.