On-Call Upfitting Vehicles with Public Safety Equipment Services

The County of San Mateo's Department of Public Works is seeking qualified firms to provide upfitting services for public safety vehicles on an on-call basis, with a contract starting around October 21, 2025, for a duration of five years. The scope includes outfitting various types, classifications, makes, and models of vehicles with specialized safety equipment, requiring the selected firms to supply all necessary materials, equipment, and labor to meet the operational needs of multiple county departments. The contract is structured to allow for potential piggybacking by other governmental entities within the County of San Mateo, including the twenty cities, thereby expanding its utility and reach. The procurement process is formalized through a solicitation (2025-RFP-00593), with a response deadline of August 13, 2025. The contract size is estimated to range between five and fifteen million dollars, reflecting the significant scope and scale of the services. The contractual framework will be governed by a comprehensive standard contract template designed for agreements exceeding $200,000, emphasizing clear terms around service delivery, payment, termination rights, ownership of work products, and indemnification obligations, including intellectual property rights. The contract aims to establish a legally binding relationship that ensures the county's operational requirements for public safety vehicle upfitting are met efficiently, with provisions for compliance, confidentiality, and contractor responsibilities clearly outlined. The primary point of contact for the procurement process is Gus Hamilton, reachable via email and phone.