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This Government Contract opportunity from Equal Employment Opportunity Commission was posted on February 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

On-Site Event Coordination and Logistics Management

Closed
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920
New
Federal
On-Site Event Coordination ServicesThis subcontract opportunity is for On-Site Event Coordination Services supporting prime contractors on projects for the Department of Defense, specifically the Air Force 633rd Contracting Squadron. The selected provider will assign a dedicated event coordinator to manage all logistics from the initial award through final teardown for groups of 40 to 45 senior military and civilian leaders. Primary responsibilities include coordinating with catering, AV/IT, and venue providers to ensure strict adherence to the event schedule and successful overall execution. The project is classified under NAICS code 561920 and is designated as a Total Small Business Set Aside. Interested parties should note the response deadline of October 16, 2026. Performance will take place in the 20176 zip code area.
FA4800 633 Cons Pkp

POSTED

2 days ago

DEADLINE

in about 9 hours
NAICS: 561920
New
Federal
MANTECH NO COST CONFERENCE
Solicitation # HQ003426QE242
Solicitation HQ003426QE242, issued by the Washington Headquarters Services for the Department of Defense Office of the Undersecretary of Defense for Research and Engineering, seeks a contractor to provide no-cost support services for the planning, execution, and reporting of the annual Defense Manufacturing Focused Conference and DMSMS Symposium. The contract is a Firm Fixed Price award with a five-year period of performance from November 5, 2026, to November 4, 2031. The scope involves managing an annual four-day event for 1,400 to 2,400 attendees and up to 200 vendors, requiring the contractor to handle all logistics, including venue selection, agenda management, and audio-visual coordination. As a no-cost contract, the government bears no financial liability; the contractor must recover all operating costs through registration fees, sponsorships, and exhibitor fees. The procurement is open to all under NAICS 561920 and utilizes simplified acquisition procedures. Evaluation is based on a combined technical/risk rating method, prioritizing technical approach and past performance over the compensation matrix. Key requirements include the designation of an Event Coordinator and an Audio Visual Coordinator, both requiring at least five years of relevant experience. Strict security protocols are in place, including mandatory Non-Disclosure Agreements, Conflict of Interest disclosures, and compliance with NIST SP 800-171 and DFARS 252.204-7012 for systems handling Controlled Unclassified Information. Amendment 0003 updated the quote submission deadline to 3:00 PM EDT on October 16, 2026, and incorporated revised versions of the Performance Work Statement, Special Contract Requirements, and Sections L and M.
Washington Headquarters Services

POSTED

2 days ago

DEADLINE

in about 7 hours
NAICS: 561920
New
International
Design and Installation of the East Midlands Pavilion at UKREiiF 2027
Solicitation # C0947
The East Midlands Combined County Authority is seeking a single provider for the design and installation of the Team East Midlands pavilion at UKREiiF 2027. The selected contractor will be responsible for the full end-to-end delivery of the project, including the initial design concept, project governance and management, and final onsite delivery for the three-day event. While a single provider will be awarded the contract, subcontracting with third parties is permitted to ensure all requirements are met. This opportunity is specifically reserved for small and medium-sized enterprises, voluntary, community and social enterprises, and suppliers based in Derbyshire. The contract has a maximum total value of 130,000 pounds excluding VAT and a fixed term of approximately six months, running from January 2027 through June 2027, with no options for extension. Interested bidders must submit their proposals via the Atamis e-procurement portal using contract reference C0947 by the deadline of November 6, 2026, at 11:00am. All required attachments and award criteria are detailed within the Invitation to Tender document available on the portal. The primary point of contact for this solicitation is Andrea McCloskey.
East Midlands Combined County Authority

POSTED

3 days ago

DEADLINE

in 21 days
NAICS: 561920
New
Federal
Event Registration & Attendee Management SpecialistThe Event Registration and Attendee Management Specialist subcontract involves managing the end-to-end registration process for prime contractors on AmeriCorps conference projects. The selected provider will be responsible for establishing online and mobile registration portals, handling mail-in registrations, and managing on-site check-in operations utilizing scanners and badge printers. Key deliverables include the execution of on-site check-ins, the provision of final attendee lists, and the delivery of comprehensive registration reports. This engagement requires strict adherence to AmeriCorps Security and Privacy Compliance standards regarding the handling of personally identifiable information. The project falls under NAICS code 561920 and is associated with the Corporation for National and Community Service. Interested parties should note the response deadline of October 16, 2026.
Cncs

POSTED

3 days ago

DEADLINE

in about 2 hours
NAICS: 561920
New
Federal
AmeriCorps Large Conference Planning & Logistics
Solicitation # CNCS-27
AmeriCorps is conducting market research through a Sources Sought notice to identify qualified vendors for a Multiple Award Blanket Purchase Agreement (BPA) to provide large-scale conference planning, facilitation, and logistics services. The primary objective is to manage an event for approximately 3,500 attendees in Washington, D.C., with a scope of work encompassing site selection of at least three potential venues, lodging and meal negotiations based on government per-diem rates, comprehensive registration management, and budget development. The anticipated contract structure includes a 12-month base period with four 12-month options, not to exceed a total of 60 months. Performance will occur through a combination of virtual work, contractor facilities, offsite event venues, and AmeriCorps facilities in Washington, D.C., as well as NCCC campus locations in California and Colorado. The government intends to award up to three BPAs based on best value, evaluating vendors on corporate experience with events of 3,500 or more attendees, technical capabilities, staffing approach, and past performance. Key requirements include strict adherence to Section 508 and ADA accessibility standards, the ability to provide language translation, and compliance with federal security and privacy regulations regarding Controlled Unclassified Information. Contractors must maintain a quality control program monitored via a Quality Assurance Surveillance Plan, with specific performance standards for accuracy and timeliness. Additionally, the contract emphasizes the maximum practicable opportunity for small business participation and requires a robust risk management plan for contingencies such as technology failures or medical emergencies.
Cncs

POSTED

3 days ago

DEADLINE

in about 2 hours
NAICS: 561920
New
SLED
Hispanic Experiential Marketing and PromotionsThis subcontract opportunity, titled Hispanic Experiential Marketing and Promotions, focuses on the development and execution of grassroots and experiential promotional events for prime contractors working with the California State Lottery Commission. The selected provider will implement consumer promotions designed to drive player acquisition through the use of street-team staffing and specialized event production equipment, all while operating strictly within the regulatory environment governing promotions in California. The primary deliverables for this engagement include the successful execution of events and activations, along with the provision of detailed engagement metrics. Interested parties should note that the response deadline is November 23, 2026, and the project falls under NAICS code 561920.
California State Lottery Commission

POSTED

4 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
International
Design and Installation of the East Midlands Pavilion at UKREiiF 2027
Solicitation # CF-0001200DQH00000KAh9p2AD
The East Midlands Combined Authority is seeking a single provider to manage the end-to-end design and installation of the Team East Midlands pavilion for the UKREiiF 2027 event. The selected provider will be responsible for the entire project lifecycle, including the initial design concept, project governance, management, and final onsite delivery. While a single provider will hold the contract, subcontracting is permitted to ensure all mandatory services and deliverables are met. The contract has a maximum total value of 130,000 GBP and a fixed term of approximately six months, running from January 2027 through June 2027 with no options for extension. Interested bidders must register via the Atamis system and submit all required documentation through the e-procurement portal by the specified deadline. The project supports the authority's broader goals of economic growth and investment within the Derbyshire, Nottinghamshire, Derby, and Nottingham areas.
East Midlands Combined Authority

POSTED

4 days ago

DEADLINE

in 21 days
NAICS: 561920
New
SLED
Community Engagement and Event CoordinationThis subcontract for Community Engagement and Event Coordination supports prime contractors on City of Flagstaff community center projects. The selected provider will be responsible for planning and executing a variety of community-facing activities, including family nights, neighborhood events, and community showcases. Key duties involve collaborating with industry partners, nonprofits, youth service providers, and local schools, utilizing marketing materials and event planning software to deliver scheduled events and documented partnerships. The opportunity is managed by the Arizona Public Works Administration under NAICS code 561920. Qualified candidates must possess a background in public relations or community organizing. Interested parties must submit their responses by the deadline of November 6, 2026.
Public Works - Administration

POSTED

7 days ago

DEADLINE

in 21 days
NAICS: 561920
New
International
Experiential and Event MarketingThis subcontract opportunity with Supply Ontario involves the organization and execution of physical brand experiences for prime contractors supporting Government of Ontario marketing campaigns. The scope of work focuses on delivering fully executed events, including comprehensive event planning, experiential marketing activations, and product launches. The solicitation for Experiential and Event Marketing was posted on October 9, 2026, with a response deadline of November 13, 2026. Classified under NAICS code 561920, this contract seeks a partner capable of managing the end-to-end delivery of high-impact brand activations for the provincial government.
Supply Ontario

POSTED

7 days ago

DEADLINE

in 28 days
NAICS: 561920
New
International
Annual Broker Convention Venue and Related Services
Solicitation # ACAN-04-26
Saskatchewan Government Insurance is seeking a sole source contract for the provision of a venue and related services for its Annual Broker Convention. This procurement is being conducted on the basis that only one supplier can meet the specific requirements outlined in the Advance Contract Award Notice. The project will be performed within the province of Saskatchewan. The solicitation, identified as ACAN-04-26, was posted on October 9, 2026, with a response deadline of November 3, 2026. All related documents, amendments, and clarifications are managed through the Euna Procurement platform. Interested parties may contact Christine Labatt for further information regarding this opportunity.
Saskatchewan Government Insurance

POSTED

7 days ago

DEADLINE

in 18 days
NAICS: 561920
Grant
Scientific Meeting and Communication Support ServicesThe Scientific Meeting and Communication Support Services subcontract, issued by the National Institutes of Health under the Department of Health and Human Services, focuses on providing essential logistical, communication, and outreach support for prime contractors on NIH consortium projects. The scope of work includes managing communication tools, coordinating outreach reports, and handling travel and logistics for site members and program consultants attending annual meetings. All activities must be performed in strict adherence to government procurement and travel regulations. This opportunity is categorized under NAICS code 561920 and was posted on October 9, 2026, with a response deadline of November 23, 2026. The primary objective is to ensure the seamless delivery of coordinated annual meetings and the maintenance of effective communication channels across the consortium.
National Institutes Of Health

POSTED

7 days ago

DEADLINE

in about 1 month
NAICS: 561920
Federal
SpaceWERX Year in ReviewThe SpaceWERX Year in Review is a forecast event hosted by the Department of the Air Force Space Systems Command. Scheduled for Thursday, October 15th, the gathering will take place at THE BR-DGE located at 777 S. Aviation Blvd., Ste. 210, El Segundo, CA. The event is designed for military, civilian, and industry stakeholders to engage with government leaders regarding acquisition success stories and future funding priorities. Attendees will have access to three high-level panel discussions followed by a networking mixer. Registration is available through the provided Luma link, and further event details can be found via the Space Systems Command front door portal.
Space Systems Command

POSTED

8 days ago

DEADLINE

N/A

General Info

Agency

Equal Employment Opportunity Commission

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Washington, DC, 20507, USA

Set-Aside

NONE

Documents

This scope was carved out of 45310026Q0007.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

2026 Senior Leaders Meeting

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyEqual Employment Opportunity Commission
ContactsNo contacts available
OfficeN/A
Organization / AgencyEqual Employment Opportunity Commission
Office AddressN/A
ContactsNo contact information available

Full Description

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Dedicated coordinator to manage setup, vendor integration, troubleshooting, and breakdown during the full event duration.

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