Meeting Center for 2027 Crime Victims' Rights Conference

The Governor’s Office of Crime Prevention and Policy is soliciting an Indefinite Quantity contract with Firm Fixed Prices for a contractor to provide the venue, labor, materials, and equipment necessary to host the one-day 2027 Maryland Crime Victims’ Rights Conference. The event is scheduled for one day between April 13 and April 16, 2027, and must be located within Baltimore City, Anne Arundel, Baltimore, Carroll, Harford, or Howard counties. The contractor must provide a venue with free on-site parking for approximately 500 attendees, a main conference room in banquet style with full audio-visual capabilities, and support for opening, general, and workshop sessions, as well as food and beverage services. The period of performance is defined from March 1, 2027, to May 31, 2027. Eligible offerors must possess at least five years of experience in conference and banquet services for up to 500 attendees. Evaluation is based on a balanced weight between technical and financial factors, with technical criteria focusing on the work plan, staff qualifications, and the specific technical approach to room capacity and Wi-Fi bandwidth. Mandatory requirements include the ability to accept electronic funds transfer payments and the maintenance of crime/employee theft insurance with a minimum single loss limit of 1,000,000 dollars. Proposals must be submitted via the eMMA portal in two separate searchable PDF volumes, with a strict prohibition against including pricing information within the technical proposal.