Staging and Audio-Visual Services 2027 Two Days in May Conference

The Ohio Attorney General’s Office is soliciting proposals under solicitation number SRC0000042720 for staging and audio-visual equipment and services for the 2027 Two Days in May Conference on Victim Assistance. The event is scheduled for May 10 through May 11, 2027, at the Hilton Columbus Downtown in Columbus, Ohio, with setup beginning on May 9. The selected contractor will be responsible for providing AV equipment and management for up to seven concurrent daily breakout sessions and must submit a tiered scenic design proposal categorized as Good, Better, or Best for the main ballroom stage. All services must integrate with the venue's in-house provider, Encore Global Event Solutions, and adhere to all venue policies and safety guidelines. The award will be based on a best-value perspective, utilizing a weighted scoring system where the technical proposal accounts for 60 percent and the not-to-exceed fixed price accounts for 40 percent of the total score. All proposals must be submitted electronically via the Ohio Buys portal by the December 4, 2026, deadline. The contract requires compliance with Ohio state laws, including non-discrimination and anti-boycott certifications, and mandates the protection of confidential personal information. The contractor is responsible for all business expenses, including insurance, taxes, and workers' compensation. Invoices must be submitted via email to the AGO and include detailed itemization of the work performed.