Staging and Audio-Visual Services 2027 Two Days in May Conference

The Ohio Attorney General’s Office is soliciting proposals for staging and audio-visual equipment and services for the 2027 Two Days in May Conference on Victim Assistance. The event is scheduled for May 10 to 11, 2027, at the Hilton Columbus Downtown in Columbus, Ohio, with equipment setup beginning on May 9. The selected vendor will be responsible for providing AV equipment and management for up to seven concurrent daily breakout sessions, as well as lighting, staging, and AV for general ballroom sessions. A key requirement is the submission of a tiered scenic proposal offering good, better, and best options for the main stage, all of which must integrate with the venue's in-house provider, Encore Global Event Solutions. This is a not-to-exceed fixed-price contract, with the award based on a best-value perspective. Evaluation is weighted between a technical proposal (60 points) and a pricing proposal (40 points). All responses must be submitted via the Ohio Buys portal by December 4, 2026. The contractor must adhere to strict confidentiality and data protection standards, comply with Ohio Revised Code eligibility and ethics statutes, and maintain a drug-free workplace. The Ohio Attorney General serves as the sole judge of the adequacy of the services rendered, and the contract concludes upon the completion of the event on May 11, 2027.