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Event Operations and Staffing Consultant

Active

State & Local

Response Deadline11/28/2026, 02:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Event Operations and Staffing Consultant subcontract involves providing operational planning and workforce analysis for prime contractors managing cultural event projects for the County of Hawai‘i. The selected consultant will be responsible for developing staffing recommendations for event execution, creating operational workflows for vendor management, and producing a comprehensive Execution Transition Package. Qualified candidates must possess professional experience in planning marketplace initiatives or large-scale cultural events. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026, with a response deadline of November 28, 2026.

General Info

Subcontract for event operational planning and workforce analysis for County of Hawai‘i projects.

Agency

Hawaii → Research and Development

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

HI, USA

Set-Aside

NONE

Documents

This scope was carved out of 27-0071.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

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Timeline

PostedOct 28

subcontract

Response DeadlineNov 28

Submission deadline

Response Deadline

11/28/2026, 02:00:00 AM UTCin about 1 month

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Organization & Contact Information

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AgencyHawaii → Research and Development

ContactsNo contacts available

OfficeN/A

Organization / AgencyHawaii → Research and Development

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs operational planning and workforce analysis for prime contractors on County of Hawai‘i cultural event projects. Develops staffing recommendations for event execution, creates operational workflows for vendor management, and develops the Execution Transition Package. Requires experience planning large-scale cultural events or marketplace initiatives. Delivers staffing recommendations and a complete Execution Transition Package.

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ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

Solicitation # 27-0071

The County of Hawai‘i is soliciting a qualified consultant for the Island of Hawai‘i Japanese Hula Festival and Marketplace Planning Project under solicitation number 27-0071. This six-month engagement aims to establish the foundational partnerships, cultural protocols, and operational frameworks necessary to launch two complementary cultural tourism initiatives in Fall 2027. The project focuses on a culturally-grounded approach to economic development, centering authentic Hawaiian practices and locally-made products to support local hālau and creative entrepreneurs while positioning the island as a leader in sustainable, place-based tourism. The selected vendor will be responsible for delivering 16 major outputs, including a final planning report with execution recommendations, an execution transition package, and an updated budget. Awarding will be based on best value, with an evaluation scoring system that prioritizes proposer experience in event planning, Hawaiian cultural competency, and established partnerships in Japan and Hawai‘i, alongside cost. The contract is governed by Hawai‘i Revised Statutes Chapter 103D and requires compliance with non-discrimination and non-debarment certifications. Payments are processed within 30 days of service completion, and for contracts exceeding $25,000, final payment is contingent upon a state tax clearance. Proposals must be submitted electronically via the OpenGov Procurement System by November 28, 2026.

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