One (1) Mobile Incline Screening Plant

The City of Flagstaff, through its Public Works - Fleet Services department, is soliciting bids for the purchase of one mobile incline screening plant under solicitation number 2026-195, with a submission deadline of June 18, 2026, at 3:00 p.m. Arizona time. The equipment must be a self-propelled tracked machine powered by a diesel engine capable of full operational capacity at 7,000 feet above sea level, with local parts, repair, and maintenance support available in Flagstaff. The screening plant must feature a two-deck configuration with a (20°x 5°) screening deck, accept universal non-proprietary screens, and utilize hydraulically driven feed and processing belts including a Chevron-style feed belt to minimize material roll-back. Hydraulic systems must employ JIC, SAE, or ORFS fittings, and adjustments to hydraulic pressures and feed rates must be possible without proprietary or specialized electronic equipment. All common components—including rollers, belts, screens, hoses, pumps, and valving—must be available within a 300-mile radius of Flagstaff, with service and repair requests required to be fulfilled within 72 hours of submission. The bidder must provide documentation proving local inventory availability and a list of commonly failed parts. The procurement is conducted as an Invitation for Bids under NAICS code 333131, and awards will be made to the lowest responsible and responsive bidder based on compliance with strict pass/fail criteria. Responsiveness requires timely submission with all required forms, signatures, certifications, and complete pricing details, including line items for the unit, taxes, freight, and any additional fees. Responsibility involves demonstrating technical capacity, experience, integrity, and reliability as outlined in Article 16 of the City’s Procurement Code. Bidders are required to complete and submit several mandatory forms, including a Bidder Questionnaire, References Form, Disclosure Form, and an Exceptions Form for any proposed deviations from the solicitation. The Bidder must also declare solvency, confirm no gratuities were offered to public officials, provide a non-collusion statement, and disclose any past litigation with the City. Proposals must be submitted exclusively through the OpenGov portal, with no late submissions permitted. Bids must remain valid for 120 days after the closing date, and all proprietary information must be clearly marked as confidential and attached separately. After award, payment will be processed within 30