INTENT : The intent of this RFQ is to establish a term contract to purchase and deliver operational technology control systems components, parts and supplies to be used by the City and Borough of Juneau (CBJ or City), Public Works Utilities (PWU). Where a specific brand is listed, no substitutes will be allowed or accepted. DEADLINE : All responses submitted must be received prior to 2:00 p.m., Alaska Time on November 18, 2025 or such later time as announced by addendum. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase CBJ’s eProcurement Provider. Late responses will not be accepted. To respond complete the free, easy, and quick online registration. Registration is a two-step process; be sure to complete both steps. Get help registering using the Public Purchase Help Menu Tab. Register early to avoid missing a deadline as Registration may take up to 24-hours to complete. Vendors who successfully register will be considered if they complete the following: Access the solicitation online at Public Purchase and download the provided PDF sheet, fill out all fields and upload to Public Purchase.Do not submit more than one pricing schedule. Download, complete and upload ALL REQUIRED solicitation documents. (e.g. Pricing Schedule, Bidders Signature page.) Online acknowledgement of the Terms & Conditions (ATTACHMENT A). NOTE: Use only the documents provided. Vendors are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to purchasing@juneau.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. GOVERNMENT CONTRACTS : In an effort to secure the best pricing possible CBJ would like all vendors to know that as governmental agency CBJ is eligible to participate in NASPO/WSCA and other cooperative contracts. CONTRACT ADMINISTRATOR: The Contract Administrator for this contract will be Chad Gubala, Utilities P&T Manager or upon notification, an alternative assigned designee. CONTRACT PERIOD : The contract will be in effect from date of award through June 30, 2026 with an automatic annual renewal period for three (3) additional years, with the final expiration date of June 30, 2029. Contractor or Vendor may provide written notice to terminate the contract without penalty providing the notice is given sixty (60) days prior to the upcoming renewal period CONTRACT PRICE: Contract prices are to remain firm for the duration of the contract period including any automatic annual renewal or hold over periods unless a price adjustment is requested and agreed upon. NO SUBSTITUTE : When a specific brand name or item and the words no substitute is specified, no other brands or item will be accepted. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. PARTS AVAILABILITY : The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. INSTRUCTION PLATES : Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. MANUALS : Supply One (1) shop repair manual, operations manual and/or OEM Parts Manual to be furnished at time of delivery as appropriate. Electronic versions will be accepted. MANUFACTURING : Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, required technical specification and be new equipment. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. PROJECT INFORMATION. CBJ Utilities is initiating a major upgrade of its Operational Technology (OT) systems across thirty-eight (38) sites. This ongoing process requires a phased approach, with each site needing individual examination and evaluation to determine specific requirements. Due to strict operational, security, licensing standardization, and support requirements, CBJ Utilities has a mandated need for specific brands of technology. Only Vendors capable of supplying the specific brands listed below will be considered. We are requesting that vendors indicate their ability to supply the following manufacturer brands and provide pricing based on a discounted percentage rate off the current published price list for these items: Product Category Specific Brands Required Programmable Logic Controllers (PLCs) & I/O Allen Bradley Ethernet Sensor Monitoring Advantek ADAM Modules Network Switching Mikrotik Network Routing Netgate Cellular Communication Teltonika Communication Support Bolton Antennas *General Supplies (To be Specified by Vendor) *General IT/OT support supplies consists of standard, non-proprietary items needed for installation and maintenance. These items are typically not provided with the primary equipment and may be sourced locally. Examples of General Supplies include: Rack-mount hardware (screws, cage nuts, cable management) Ethernet patch cables and bulk cable (Cat6) Basic power supplies and surge protectors Terminal blocks and wiring accessories Installation consumables (cable ties, label printers/tape, etc.) Vendors should specify whether they intend to include these items in their discount pricing or if they expect CBJ to procure them separately. CBJ's preference is for a single source providing these supplies alongside the major equipment. SUBMITTAL REQUIREMENTS : To be considered a qualified vendor, vendors must submit the following: Authorization letter from each manufacturer confirming the vendor is an authorized distributor, integrator, or reseller in good standing for specific brand/manufacture of products requested. Brief statement detailing lead-time expectations, warehousing capabilities and warranty/return process for the equipment. Vendors must clearly define what “General IT/OT Supplies” they are able to provide. Complete and return the pricing schedule form provided with this document, including a direct link to the manufacturer's current published price list(s). PRICING & AWARD: Vendors must submit a single, proposed discount percentage rate (%) that will be applied to the current published list price for the manufacturer/brand items specified. Vendors are not required to submit on all listed manufacturer/brand items (sections) to be eligible for award. You may submit a response for one, multiple, or all sections. All equipment to be supplied will include shipping and delivery to the final destination. F.O.B. destination is: City and Borough of Juneau, Public Works Utilities, 2009 Radcliffe Road Juneau, Alaska, 99801, ATTN : Chad Gubala. Award will be made by SECTION (Manufacturer/Brand) to the responsive, responsible vendor(s) who meet all technical and administrative requirements for that specific brand. Multiple awards may be made. Review of General Terms & Conditions : Attached to this solicitation are documents required for this project (ATTACHMENT A). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements.
