Overdose Prevention Summit

The Department of Health Services' Division of Public Health in Wisconsin is seeking up to five vendors to support regional Overdose Prevention Summits scheduled for April 2026 across the state's regions. The contract aims to provide comprehensive event services, including lodging, meeting spaces, audiovisual equipment, food and beverages, and parking, with each summit capped at a maximum cost of $10,000 per event, totaling a potential maximum contract value of $50,000. Vendors may bid on any number of regional events and will be evaluated primarily on the lowest total price among those meeting all technical requirements, following a Lowest Price Technically Acceptable approach. The solicitation emphasizes all-inclusive pricing, requiring vendors to offer fixed rates for services such as meeting space, AV, lodging, and meals, with specific maximum unit prices for snacks and lunches, and mandates that venues provide free parking. The performance period is confined to specific dates aligned with each regional summit, with the contract duration set for one year from award. The scope includes providing meeting rooms with appropriate setup, AV support, meals with gluten-free options, lodging at negotiated rates, and free parking at designated venues within each Wisconsin region. Bidders must comply with state standards, including certification through the Wisconsin Supplier Diversity Program if claiming minority or disabled veteran business preferences, although the 5% minority business preference is currently paused. The procurement process is conducted via the state's eSupplier system, with bids due by December 5, 2025, and no formal FAR clauses or organizational conflict of interest provisions included. The contract does not specify security requirements or key personnel, focusing instead on logistical performance and cost efficiency, with the government retaining oversight and acceptance authority at the event sites.