Paint & Related Supplies: Supply & Delivery

PROJECT SCOPE
INVITATION The Chicago Park District (“CPK”) invites the submittal of bids for the supply and delivery of paint and related materials and supplies. The awardee(s) shall provide all equipment, fuel, labor, materials, transportation, trucks, vehicles, and any/all other services necessary to supply and deliver paint and related supplies throughout the CPK in accordance with the terms and conditions of this specification. Additionally, the awardee will provide products of the highest and best quality that are competitively priced and delivered in a timely manner. Finally, the awardee(s) must have experience in the field of paint and related supplies and have an established, credible reputation for servicing large volume location customers on a just-in-time basis. SCOPE Overview The Department of Facility Management requires a wide variety of paint and other related materials and supplies year-round for its daily operation. These materials are used by CPK trades personnel in the repair and maintenance of park facilities, district wide. The specific types of painting materials and supplies that will be provided by the awardee(s) are itemized below and in the Bid Pages. Categories There are nine (9) categories. Bidders can bid on one, some, or all the following categories: (Note: When bidding a category, all lines must be filled in on the category that is being bid) Category A – Abrasives Category B – Primer, Sealer, and Stains Category C – Tools and Related Category D – Brushes, Rollers, Scrapers, and Other Related Materials Category E – Paint Removers, Strippers, and Rust Removers Category F – Joint Sealant, Sealant, Bonders, and Plasters Category G – Prep/Clean Up Supplies Category H – Paint and Paint Additives Category I – Specialized Floor Coatings Inventory The Awardee(s) must maintain an inventory of sufficient diversity and quantity to ensure the delivery of paint and related materials and supplies identified in the Bid Pages. In lieu of the inventory, the awardee(s) must be able to arrange prompt delivery. All paint and related materials and supplies shall be new, unused, and come with the manufacturer’s guarantee and standard product warranty (where applicable). Further, all paint and related materials and supplies under this contract shall conform to the best practices, whether local, state, federal or EPA, known to the industry regarding strength, quality of materials, and workmanship. Additionally, all paint and related materials must conform to the requirements of this IFB. Lastly, reconditioned, remanufactured, or discontinued paint and related materials are not acceptable. Substitutions are not acceptable without prior CPK approval of an alternate product. All items must meet City of Chicago specifications and codes where applicable. Delivery Items purchased under this contract will be delivered by the awardee(s) to various locations throughout the CPK. The prices bid shall include delivery/shipping, and the CPK will not be charged separately for delivery/shipping. Deliveries will be made Monday-Friday, 7:00a.m. – 2:00 p.m. with notification as specified on individual purchase orders. Inspections All paint and related materials and supplies delivered to the CPK are subject to inspection by the CPD to ensure they are not defective, damaged, or otherwise unsatisfactory to the CPK. If the CPK finds that any paint and related materials does not meet the CPK’s standards, then the awardee(s) will replace the paint and related materials or supplies immediately, at no additional cost to the CPK. Lastly the CPK will not be charged for restocking. Back Orders Notification must be made during the ordering process when an item is on back order. Electronic or written notification of anticipated ship date must be sent to the CPK for any back orders that cannot be filled within seven (7) calendar days. The CPK will have the option of accepting or cancelling the back order or the CPK may submit a request for a substitute item. CPK is not to be charged for expenses incurred due to the cancellation of backorders. Discontinued Items The awardee(s) must notify the CPK within five (5) business days of placing an order of any discontinued item. An alternate product may be accepted if the alternate is comparable to the item ordered. Approval of the alternate product must be obtained from the CPK prior to delivery. Returns and Restocking The awardee(s) must pick up any defective or rejected item within 48 hours of notification from the CPK. The CPK will not pay restocking fees for the returned item. The awardee(s) must replace the item or issue a credit within seven (7) business days of the return. If a credit is not received within seven (7) business days, the CPK will deduct the dollar amount of the return merchandise from any outstanding invoice at the end of the month or time of payment. Missed shipments/Defective Merchandise The awardee(s) will be responsible for any missed shipments or damaged shipments. The Awardee(s) must make arrangements with their common carrier or company personnel to pick up unacceptable materials upon notification from the CPK. The correction or order request will be completed at no charge to the CPK. The CPK will not be subject to restocking charges. End of Project Scope