Parks, Sports Fields and Trails Landscape and Maintenance Services

The City of Stonecrest is seeking sealed bids from qualified contractors to provide comprehensive landscape and maintenance services across its parks, sports fields, and trails, with all work to be performed in accordance with the terms outlined in the Invitation to Bid. The contract requires the contractor to furnish all labor, materials, equipment, supervision, and incidentals necessary to deliver services such as edging, pruning, tree and shrub maintenance, turf care, weed and pest control, fertilization, mulch installation, debris removal, irrigation maintenance, and seasonal clean-ups at multiple city locations. The pricing submitted on the all-inclusive Bid Cost Proposal Form will form the basis of compensation, with prices fixed for 120 days post-bid opening, and the contract is structured for an initial one-year term with up to five optional annual renewals, each with a 3% escalation. The procurement process emphasizes qualifications-based evaluation, where proposals are assessed primarily on technical approach, relevant experience, staff expertise, past performance, and certifications, with non-qualifications criteria such as Disadvantaged Business Enterprise participation limited to a nominal 10%. The award will be made to the most qualified responsible bidder with the lowest responsive bid, following a detailed review by an evaluation committee. The contract incorporates federal, state, and local regulations, including nondiscrimination clauses, "or equal" substitution provisions, and compliance with federal work authorization laws. Payment terms specify that invoices must be submitted electronically to the City’s designated email, referencing the purchase order, with payments processed within 45 days of receipt. The scope of work is to be performed during regular business hours, with inspection and acceptance at the delivery destination by the City’s designated Contract Administrator. The contract documents include attachments covering bid forms, aerial site maps, sample agreements, and City purchasing policies, all of which bidders must review and comply with to ensure responsiveness.