Passage Point Software License and Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 10693K1075 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-69. The associated North American Industrial Classification System (NAICS) code for this procurement is 423430. This requirement is unrestricted to only qualified reseller and manufacturer offerors in accordance with the name brand justification attached to this notice. THIS IS AN ALL OR NOTHING QUOTE. PARTIAL OR INCOMPLETE OFFERS WILL NOT BE ACCEPTED OR CONSIDERED. The U.S. Department of State requires the following items, Exact Match, to the following: The supplies required to meet the needs of DS/DO/DFP include Passage Point software licenses and a suite of peripheral hardware. These peripherals interface with the VACS-D system already resident on the Open Net network used by receptionists and security guards located in domestic facilities. More specifically, the products include the Passage Point software licenses, a COTS product from Stop ware, Inc., which provides a complete system for registering and verifying visitors; along with associated hardware consisting of scanners, barcode readers, temporary badge printers, and cameras. Only specific hardware models integrate seamlessly with the Passage Point software as specified by the product developer. Product Code Product Name Quantity 1. PP-GLOBAL Passage point Global 19 2. SSPG3 Passage point V10 Global Three Year 19 Software Support Agreement 3. AH-1091 Honeywell Hyperion 1300G Barcode 11 Scanner & Flex Neck Stand 4. AH-1015 Scan shell Scanner 1000B 11 5. AH-1009 Zebra GX430t 11 The products required to meet the needs of DS/DO/DFP include Passage Point software Global v10 software, licenses, and a suite of peripheral hardware, which are commercial-off the shelf (COTS) products. These peripherals interface with the VACS-D system already resident on the OpenNet network used by receptionist and security guards located in domestic facilities. These products provide a complex system for registering and verifying visitors; along with associated hardware consisting of scanners, barcode readers, temporary badge printers, and cameras. Only specific hardware models integrate seamlessly with the Passage Point Global v10 software as specified by product developer. This commercial-off the shelf (COTS) tool will support DS enterprise-wide controlled access to facilities supporting protective measures for years to come. Additionally, this product provides consolidated reporting related to all visitors and satisfies both the general business requirements of DS/CTO's customer and federal reporting requirements such as the Government Performance and Results Act (GPRA) and the President's Management Agenda (PMA). ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible, to enable the Buyer to respond. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** In addition to providing pricing for this solicitation, each Offeror must provide NON-PRICING responses (e.g. technical descriptions, past performance, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Anyone other than the manufacturer, offering the name-brand manufactured products, must provide proof of authorization (letter from manufacturer or URL to manufacturer's specific web page confirming authorization as a reseller) that they are an authorized distributor, along with a response in accordance with FAR 52.212-1 which can be viewed at http://www.acquisition.gov/far/loadmainre.html. An evaluation will be conducted in accordance with FAR 52.212-2 Evaluation of Commercial Items based on best value, where delivery schedule offered, technical compliance as defined by offering the exact listed specifications as identified, and past performance are more important than price. However, as delivery schedule, technical compliance and past performance become equal, award will be made on the basis of lowest price. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. All Quotes must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. All unit rates should include all costs including any possible shipping to Arlington, VA, 22209. New equipment. ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer's warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in this quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer's current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34 and FAR 52.217-6 Option to buy additional Quantities. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.