Pavement Management Road Inventory for 2027

Boulder County Public Works is soliciting proposals under RFP-319-26 for an independent evaluation of pavement conditions for approximately 382 centerline miles of paved roads, with a preference for completion in 2027. The selected vendor must perform an on-the-ground inventory of surface conditions in compliance with ASTM D6433 to provide an indexed Pavement Condition Index for all road segments. Key deliverables include photographs taken at 50-foot intervals with specific resolution and density requirements, data delivered in an Esri-based GIS format, and data structured for upload into the County's OpenGov Asset Management System. Proposals are due by November 19, 2026, and must include a detailed project approach, a team description, a data collection methodology, and a fee schedule based on the cost per data mile. Evaluation criteria emphasize the vendor's technical capability, equipment and software resources, and a proven track record, requiring at least three references, two of which must be for projects of 382 miles or more completed within the last two years. The contract includes strict requirements for data security, such as SOC2 Type 1 reports for hosted services, and mandates that all submitted data pass a County test of reasonableness before payment is issued. Invoicing is handled monthly, with a preference for ACH payments.