PerkinElmer ICP System Service Contract

This is a sources sought notice for a three-year firm fixed price service contract to provide annual preventive maintenance and unlimited repair services for the PerkinElmer AVIO 220 Max ICP-OES system, along with its associated S23 Three Rack Autosampler and Chiller, at the United States Military Academy in West Point, New York. The contract requires all services to be performed by PerkinElmer-certified engineers using factory-certified parts, ensuring the system remains fully operational to support cadet instruction, faculty research, and independent study. The base period spans from August 29, 2026, to August 28, 2029, with a fixed annual cost of $9,999.72, totaling $29,999.16 for the base term; while the contract structure indicates a potential for two option years, no pricing, terms, or conditions for those options are defined in the current documentation. Services include one annual on-site preventive maintenance visit, unlimited repair coverage, and continuous phone and remote technical support, with all work subject to the government's scheduling requirements and advance notice of at least 14 calendar days. Contract performance is governed by stringent security, access, and operational compliance standards mandated by the Department of Defense and the U.S. Military Academy. All contractor personnel must undergo NCIC III and TSDB background checks, complete DoD Level I Antiterrorism and iWATCH training within 30 days of contract award, and be cleared through E-Verify prior to on-site work. Access to the installation requires submission of full names, Social Security numbers, and dates of birth at least 10 days in advance, and all personnel are subject to installation search policies, parking restrictions, and prohibition against photographing or recording government property. The contractor is required to safeguard Controlled Unclassified Information, immediately report any security incidents or damage to government equipment, and comply with an OPSEC plan if required. Deliverables include service reports submitted within 10 business days after each maintenance or repair event, with performance evaluated under a Lowest Price Technically Acceptable (LPTA) methodology, where meeting minimum technical standards is a threshold requirement and award is based solely on lowest price. The government retains full ownership of all equipment, prohibits removal of property without authorization, and reserves the right to conduct on-site inspections and monitor compliance through the Contracting Officer’s Representative and Technical Point of Contact. Invoicing is to be submitted annually, though the